Facilities Coordinator

Intercontinental Exchange Holdings, Inc.; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Intercontinental Exchange, Inc. in Jacksonville, FL is seeking a highly organized facilities coordinator to support daily office operations.

This role is fast-paced, detail-oriented, and requires dependable multi-tasking and strong communication with vendors, colleagues, and building management. Responsibilities include stocking supplies, maintaining common areas, coordinating moves for new hires, handling mail, and assisting with equipment maintenance.

Qualifications

• 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Ability to multi-task in a fast-paced environment.
• Organized and detail-oriented with independent work capability.
• Willingness to work weekends when necessary.
• Good customer service mindset and reliability.
• Physical ability to perform tasks.

Responsibilities

• Daily restocking of office and kitchen supplies.
• Daily walk through of office space to maintain appearance.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of supplies.
• Create purchase orders for supplies.
• Place orders and obtain approvals for vendor orders.
• Set up food/drinks/refreshments for meetings.
• Clean up food/drinks/refreshments after meetings.
• Maintain relationship with building landlord.
• Light repair and service calls for equipment.
• Escort and supervise vendors/repair techs on site.
• Facilitate internal moves and setup for new hires.
• Sort and distribute incoming mail and packages.

Skills

Communication skills

Multitasking

Independent work

Customer service mindset

Positive attitude

Organizational skills

Weekend availability

Tools

Microsoft Word

Microsoft Excel

Outlook Express

Job description

Overview

Job Purpose

Intercontinental Exchange is looking for a highly organized and detail oriented team member to support our Jacksonville facility for our rapidly growing organization. This position will be fast paced and administratively intensive. The ideal candidate will be naturally precise in regards to detail and consistency, have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.Responsibilities

• Daily restocking of office and kitchen supplies
• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and kitchen supplies
• Create purchase orders for supplies
• Place orders and obtain proper approval for vendor orders
• Set up food/drinks/refreshments for meetings
• Clean up food/drinks/refreshments for meetings
• Maintain and cultivate a working relationship with the building landlord
• Maintenance of office equipment
  • Light repair
  • Placing and logging service calls
  • Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail and packages

Knowledge and Experience

• 2+ years of facilities work experience
• Excellent communication and negotiating skills
• Knowledge of Microsoft Word, Excel and Outlook Express
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive "can do" attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities and change
• Physical ability

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.