Senior Facilities Coordinator

Intercontinental Exchange Holdings, Inc.; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Intercontinental Exchange, Inc. in Dallas is seeking a Senior Facilities Coordinator to manage daily workplace operations and deliver a high-quality employee and visitor experience.

The candidate should be proactive, organized, and able to handle multiple priorities with minimal supervision. Responsibilities include vendor coordination, office moves, reception support, and event participation.

Qualifications

• 5+ years of facilities, office operations, or related experience.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Self-starter able to work independently.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Service-oriented with proactive, can-do attitude.
• Flexible to support occasional after-hours or weekend needs.

Responsibilities

• Oversee daily workplace operations to maintain a clean, efficient office.
• Manage inventory, restock supplies, and process purchase orders.
• Set up/break down meeting rooms and coordinate catering.
• Coordinate office moves and new hire setups with IT and Facilities.
• Respond to facility-related requests and coordinate vendor services.
• Support office events and special projects as needed.
• Liaise with building management and service providers.
• Assist with reception duties as needed.

Skills

Organizational skills

Multitasking

Communication

Independence

Customer service

Proactive attitude

Tools

Microsoft Office

Job description

Job Description

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

• Workplace Operations
  • Conduct daily office walkthroughs; maintain cleanliness and organization
  • Manage inventory and restock office and kitchen supplies
  • Order supplies, process purchase orders, and track deliveries
  • Set up and break down meeting rooms, including food and beverage support
  • Identify and implement process improvements
  • Support office events and special projects as needed
• Facilities & Vendor Management
  • Respond to and resolve facility-related requests and issues
  • Coordinate service calls, maintenance, and repairs
  • Escort and supervise vendors and contractors onsite
  • Maintain relationships with building management and service providers
  • Perform light troubleshooting and coordinate equipment maintenance
• Employee & Office Support
  • Work cross-functionally with IT, Multimedia, Events, and other internal teams
  • Coordinate new hire setups (workstations, supplies) and office moves
  • Assist with reception duties, including greeting guests and phone coverage
  • Manage mail, packages, and deliveries

Knowledge and Experience

• 5+ years of facilities, office operations, or related experience
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Self-starter with ability to work independently
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Service-oriented with a proactive, “can-do” approach
• Flexible to support occasional after-hours or weekend needs

Physical Requirements

• Ability to lift/move supplies (up to ~30 lbs)

#LI-HR1 #LI-ONSITE

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Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.