Senior Facilities Coordinator

ICE Clear Europe Limited; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Intercontinental Exchange, Inc. in Dallas is seeking a Senior Facilities Coordinator to manage daily workplace operations and ensure an efficient, well-maintained office. You will drive a high-quality employee and guest experience through proactive facilities and vendor management.

The ideal candidate is organized, proactive, and capable of juggling multiple priorities with minimal supervision, while collaborating across IT, Events, and other teams to support onboarding and office moves.

Qualifications

• 5+ years in facilities or office operations.
• Strong organizational skills to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Self-starter who can work independently.
• Proficiency with Microsoft Word, Excel, Outlook.
• Flexible to support after-hours or weekend needs.

Responsibilities

• Conduct daily office walkthroughs; maintain cleanliness and organization.
• Manage inventory and restock office and kitchen supplies.
• Order supplies, process purchase orders, and track deliveries.
• Set up and break down meeting rooms, including food and beverage support.
• Identify and implement process improvements.
• Support office events and special projects as needed.
• Respond to and resolve facility-related requests and issues.
• Coordinate service calls, maintenance, and repairs.
• Escort and supervise vendors and contractors onsite.
• Maintain relationships with building management and service providers.
• Perform light troubleshooting and coordinate equipment maintenance.
• Work cross-functionally with IT, Multimedia, Events, and other internal teams.
• Coordinate new hire setups (workstations, supplies) and office moves.
• Assist with reception duties, including greeting guests and phone coverage.
• Manage mail, packages, and deliveries.

Skills

Facilities operations

Office coordination

Organizational skills

Communication skills

Self-starter

Microsoft Office proficiency

Tools

Microsoft Office suite

Job description

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

• Workplace Operations
  • Conduct daily office walkthroughs; maintain cleanliness and organization
  • Manage inventory and restock office and kitchen supplies
  • Order supplies, process purchase orders, and track deliveries
  • Set up and break down meeting rooms, including food and beverage support
  • Identify and implement process improvements
  • Support office events and special projects as needed
• Facilities & Vendor Management
  • Respond to and resolve facility-related requests and issues
  • Coordinate service calls, maintenance, and repairs
  • Escort and supervise vendors and contractors onsite
  • Maintain relationships with building management and service providers
  • Perform light troubleshooting and coordinate equipment maintenance
• Employee & Office Support
  • Work cross-functionally with IT, Multimedia, Events, and other internal teams
  • Coordinate new hire setups (workstations, supplies) and office moves
  • Assist with reception duties, including greeting guests and phone coverage
  • Manage mail, packages, and deliveries

Knowledge and Experience

• 5+ years of facilities, office operations, or related experience
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication and interpersonal skillsSelf-starter with ability to work independently
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Service-oriented with a proactive, “can-do” approach
• Flexible to support occasional after-hours or weekend needs

Physical Requirements

• Ability to lift/move supplies (up to ~30 lbs)

Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.