Senior Executive Support & Calendar Coordinator

Forbo Movement Systems; Huntersville (NC); On-site; USD 60,000 - 90,000; Full time

Job summary

Forbo Movement Systems in Huntersville, NC seeks an Executive Assistant to support senior leadership with complex calendars, travel planning, and confidential communications.

You will prepare presentations, coordinate meetings, arrange itineraries, and manage correspondence, enabling executives to focus on strategic priorities. The role requires discretion, strong communication, and exceptional organizational skills.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Proficiency in Microsoft Office Suite, including Word and PowerPoint.
• Strong organizational and time management skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Manage and maintain executives' calendars, scheduling meetings, appointments, and events with attention to detail and priority.
• Coordinate complex travel arrangements including flights, accommodations, and itineraries to optimize time and resources.
• Prepare, edit, and format presentations and documents using Microsoft Office tools, particularly PowerPoint and Word.
• Arrange and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Provide general administrative assistance such as handling correspondence, managing files, and supporting ad hoc projects as needed.

Skills

Calendar management

Travel arrangements

Time management

Communication skills

Confidentiality

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Forbo Movement Systems in Huntersville, NC seeks an Executive Assistant to support senior leadership with complex calendars, travel planning, and confidential communications.

You will prepare presentations, coordinate meetings, arrange itineraries, and manage correspondence, enabling executives to focus on strategic priorities. The role requires discretion, strong communication, and exceptional organizational skills.