Senior Executive Scheduler & Operations Coordinator

BioMarin Pharmaceutical Inc.; San Rafael (CA); On-site; USD 90,000 - 123,000; Full time

Job summary

BioMarin Pharmaceutical Inc. is seeking an Executive Coordinator to support the SVP, providing complex calendar management, proactive scheduling, and cross-functional coordination across time zones.

The role is onsite in San Rafael, CA, demanding discretion and sound judgment in a fast-paced biotech environment. You will prepare leadership communications, run operating rhythms, coordinate travel and expenses, and maintain vital documents and updates in SharePoint and Teams.

Qualifications

• Strong executive support capability for senior leaders in a matrixed organization.
• Excellent written and verbal communication, with confidence interacting at all levels.
• High accountability, urgency, and attention to detail, especially under time pressure.
• Strong judgment and discretion with confidential, proprietary, and potentially regulated information.
• Ability to operate independently, anticipate needs, and manage multiple priorities without close oversight.

Responsibilities

• Own SVP calendar with strategic time allocation and stakeholder management.
• Assess meeting purpose, priority, and attendee seniority; resolve conflicts by rescheduling or consolidating.
• Maintain forward-looking milestones including governance forums and leadership meetings.
• Coordinate complex meetings across regions/time zones (virtual/in-person/hybrid).
• Support leadership cadence: staff meetings, 1:1s, and business reviews.
• Capture decisions, track follow-ups, and ensure owners and deadlines are clear.
• Coordinate travel, expenses (Concur or equivalent), and onboarding logistics.

Skills

Complex calendar management

Excellent written and verbal коммуника

Attention to detail and accountability

Judgment and discretion with sensitive

Independent work & multitasking

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365 Suite

Job description

BioMarin Pharmaceutical Inc. is seeking an Executive Coordinator to support the SVP, providing complex calendar management, proactive scheduling, and cross-functional coordination across time zones.

The role is onsite in San Rafael, CA, demanding discretion and sound judgment in a fast-paced biotech environment. You will prepare leadership communications, run operating rhythms, coordinate travel and expenses, and maintain vital documents and updates in SharePoint and Teams.