Executive Coordinator

BioMarin Pharmaceutical Inc.; Novato (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

A global biotechnology firm is seeking an Executive Coordinator for their Global Manufacturing team in Novato, California. This role offers high-level administrative support and requires exceptional organization and adaptability skills. The ideal candidate will have 5-10+ years supporting VP or C-level leaders, expertise in the Microsoft Office Suite, and the ability to manage digital tools. This position will involve coordinating global initiatives in a hybrid work environment, emphasizing communication and strategic enablement.

Qualifications

• 5-10+ years of executive-level support for VP, SVP, or C-level leaders.
• Ability to quickly learn new platforms and guide others in using digital tools.
• High level of judgment and discretion when handling sensitive information.

Responsibilities

• Provide high-level administrative support to the Global Manufacturing Leadership team.
• Maintain and manage internal communication channels for operational efficiency.
• Facilitate information flow between the SVP and cross-functional partners.
• Support Global Manufacturing Town Halls, managing logistics and budgets.

Skills

Executive-level support

Microsoft Office Suite

Digital tools optimization

Communication facilitation

Project management

Adaptability

Discretion

Proactive mindset

Education

Bachelor’s degree

Tools

Microsoft Teams

Concur

Job description

Executive Coordinator, Global Manufacturing

Who We Are

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since 1997, we have been dedicated to making a big difference in small patient populations. By applying a science-driven, patient-forward approach, we develop targeted therapies that address the root cause of rare genetic diseases and larger genetic disorders. We transform lives through genetic discovery.

Role Summary

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coordinator serves as a proactive, data-driven strategic partner. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze, and present information to enhance decision-making and drive team efficiencies. You will be the trusted "right hand" in a fast-paced environment where priorities shift rapidly and initiatives span the globe.

Key Responsibilities

Executive Support & Strategic Enablement

• Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates.
• Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities.
• Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently.
• Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation.
• Prepare and submit expense reports in alignment with T&E policies.

Information & Digital Management

• Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage.
• Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency.
• Manage and organize Teams folders to ensure information is current, accurate, and easily accessible.
• Act as the departmental "go-to-person" for general operational inquiries and IT-related issues.

Communication & Stakeholder Collaboration

• Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners.
• Partner with Corporate Communications to ensure messaging alignment and compliance with social media standards.
• Draft, review, and refine executive communications, presentations, and strategic documents.
• Lead and partner with the broader Executive Coordinator community to synchronize global travel and interactions.

Event & Project Management

• Support Global Manufacturing Town Halls, conferences, and off-site meetings, managing budgets, timelines, and logistics.
• Coordinate team-building activities, community outreach, and social events to strengthen organizational culture.
• Assist with the onboarding and integration of new leadership team members.

Core Competencies & Requirements

Technical & Professional Skills

• Experience: 5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations.
• Education: Bachelor’s degree required.
• Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur.
• Technical Savviness: Ability to quickly learn new platforms and guide others in adopting digital tools.

Personal Attributes

• Adaptability: Exceptional ability to pivot quickly and thrive in environments with shifting priorities.
• Discretion: High level of judgment and discretion when handling sensitive or confidential employee and proprietary information.
• Proactive Mindset: A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests.
• Executive Presence: Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations.
• Global Readiness: Openness to periodically responding to requests outside of normal business hours to support global operations.

Location

Hybrid onsite in Novato or San Rafael 3-4 days onsite/week.

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.