Global Executive Coordinator for SVP Support

BioSpace; San Rafael (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

BioSpace is seeking an Executive Coordinator to provide high-impact administrative and operational support to the SVP and leadership team. The role requires managing complex scheduling across time zones, coordinating meetings (virtual, in person, hybrid), and ensuring timely decision access, all while maintaining confidentiality.

Based in San Rafael, CA with onsite requirements 3+ days/week, this position supports a global organization and requires discreet handling of sensitive information and

Qualifications

• 5-10+ years supporting senior executives, ideally including direct support to SVP or C-suite leaders.
• Experience supporting global teams and coordinating across multiple time zones.
• Experience coordinating complex travel and working with expense tools such as Concur.

Responsibilities

• Own the SVP's calendar with a focus on strategic time allocation, decision making forums, and stakeholder management.
• Coordinate complex meetings (virtual, in person, hybrid) across regions and time zones, including agenda planning, pre reads, materials distribution, and logistics.
• Support the SVP's leadership team operating cadence (staff meetings, 1:1s, site and partner reviews, quarterly planning, business reviews).
• Capture decisions and action items, track follow up, and ensure owners and deadlines are clear.

Skills

Executive calendar management

Cross-functional coordination

Microsoft 365 proficiency

Discretion and confidentiality

Written and verbal communication

Time management

Education

Bachelor's degree or equivalent

Tools

Concur

SharePoint

Microsoft Teams

Job description

BioSpace is seeking an Executive Coordinator to provide high-impact administrative and operational support to the SVP and leadership team. The role requires managing complex scheduling across time zones, coordinating meetings (virtual, in person, hybrid), and ensuring timely decision access, all while maintaining confidentiality.

Based in San Rafael, CA with onsite requirements 3+ days/week, this position supports a global organization and requires discreet handling of sensitive information and