Sr. Administrative Coordinator (Office of The President)

The Goddard School of Deerfield; Baltimore (MD); On-site; USD 30,031 - 52,073; Full time

Job summary

Johns Hopkins University is seeking a Sr. Administrative Coordinator to support the Executive Vice President, Chief of Staff.

The role focuses on managing the EVP’s calendar, coordinating high-level meetings, and ensuring efficient day-to-day operations while maintaining confidentiality. Qualified candidates will have a high school diploma or GED and at least four years of related experience; a Bachelor's Degree is preferred.

Qualifications

• High school diploma or equivalent required.
• Four years of related administrative experience.
• Education may substitute for experience per policy.

Responsibilities

• Manage EVP daily calendar and coordinate meetings, travel and events.
• Collaborate with executive team to keep EVP day planning smooth.
• Adjust schedule as priorities shift and organize meeting materials.
• Track approvals and EVP attention items; prepare meeting materials.
• Coordinate with leadership offices to prepare for upcoming meetings.
• Ensure confidentiality and timely access to materials.
• Provide paper and electronic document management support.
• Support non-office hours availability as required.
• Perform other duties as assigned.

Skills

Organizational skills

Confidentiality

Communication skills

Time management

Problem solving

Education

High school diploma or GED

Bachelor's Degree strongly preferred

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Job description

Johns Hopkins, founded in 1876, is America's first researchuniversity and home to nine world-class academic divisions workingtogether as one university.

The Office of the President, a fast paced, exciting workenvironment, is seeking candidates for the position of Sr.Administrative Coordinator to assist the Executive VicePresident, Chief of Staff (EVP). The Senior AdministrativeCoordinator will work with the EVP’s team and be responsible for awide range of administrative duties. Successful completion of workassignments involves a high level of judgment, tact, creativity,initiative, and attention to detail, as well as an appreciation fortight deadlines, an unwavering commitment to organization, apositive attitude, and a high level of confidentiality.

Specific Duties & Responsibilities

• Manage daily calendar of the EVP by scheduling internal andexternal meetings, travel and events. Work with the ExecutiveSpecialist and Deputy Chief of Staff to resolve schedulingconflicts, prioritize requests, and confirm meeting details andexpectations.
• Work closely with the Executive Specialist, Deputy Chief ofStaff and Executive Operations Manager on a daily basis to ensureall aspects of the EVP’s day runs smoothly and efficiently.
• Adjust the schedule throughout the day as prioritiesshift.
• Organize meetings with high-level constituencies, as required,and gather and disseminate corresponding meeting materials, asneeded.
• Prioritize and track incoming requests for approvals and itemsneeding the EVP’s attention.
• Work with other JHU leadership offices to gather materials forupcoming meetings.
• Collaborate with Presidents Office Senior Staff to ensure theEVP is prepared for all upcoming meetings.
• Ensure materials are accessible in a timely manner and keptconfidential.
• Provide full support in paper and electronic documentmanagement to ensure the EVP has the materials needed for eachtopic and the materials are well organized, non-duplicative andeasily accessible.
• Keep the EVP on schedule and abreast of changes and high-levelconcerns, as necessary, throughout each day.
• Be available to the EVP, Deputy Chief of Staff and ExecutiveSpecialist and other office staff during non-office hours forquestions and follow up.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Four years of related experience.
• Additional education may substitute for required experience tothe extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree strongly preferred.

Special Requirements

• Must be able to work well at a fast pace.
• Must have an extremely high level of good judgment as well asproblem-solving and critical thinking ability.
• Excellent organizational skills and close attention todetail.
• A positive attitude, flexibility, and an eagerness tocollaborate with others.
• An unerring sense of professionalism.
• Expertise in organizing meetings, managing inbound calls,conference call setup, and coordinating phone calls with multipleremote participants.
• Demonstrated ability with office desktop technology, includingworking with Microsoft Office Suite, including Word (wordprocessing, letter composition, report formatting), Excel (basicdata management), PowerPoint (report creation and formatting),Outlook, and Adobe Acrobat.
• Excellent verbal and written communication skills.
• Some evening and weekend work will be necessary.
• Note: this position is NOT a hybrid role, reporting to theoffice fully in person, 5 days/week is required.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.80 - $37.80 HRLY (Commensuratew/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00pm
FLSA Status: Non-Exempt
Location: Homewood Campus
Department name: President Office of
Personnel area: University Administration

The successful candidate(s) for this position will be subject to apre-employment background check.

During the Influenza (\"the flu\") season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care orclinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involvingcommunity contact requires documentation of immune status againstRubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received theTdap (Tetanus, diphtheria, pertussis) vaccination. This may includedocumentation of having two (2) MMR vaccines; two (2) Varicellavaccines; or antibody status to these diseases from laboratorytesting. Blood tests for immunities to these diseases areordinarily included in the pre-employment physical exam except forthose employees who provide results of blood tests or immunizationdocumentation from their own health care providers. Anyvaccinations required for these diseases will be given at no costin our Occupational Health office.

Equal Opportunity Employer

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