Senior Executive/Personal Assistant

Career Group; New York (NY); On-site; USD 131,000 - 160,000; Full time

Job summary

Career Group is seeking a Senior Executive/Personal Assistant to support a high-profile Principal in Midtown Manhattan. This is a highly personalized EA/PA role for someone who thrives in a high-touch, relationship-driven environment and enjoys being an extension of the Principal.

The role requires proactive, intuitive, and detail-oriented work to bring structure to a dynamic schedule. Onsite work five days a week from 9:00 AM to 6:00 PM, with compensation ranging from $145K to $155K base DOE

Qualifications

• Senior-level EA experience supporting a C-suite executive, Principal, UHNW individual, or family office.
• Strong calendar, travel, personal support, and project coordination experience.
• Excellent judgment and discretion.
• Financial/expense tracking experience.
• Experience coordinating vendors, properties, or household logistics is a plus.

Responsibilities

• Manage a complex professional and personal calendar with frequent changes and competing priorities.
• Coordinate domestic and international travel for the principal and family.
• Manage personal appointments, wellness, medical needs, reservations, and lifestyle logistics.
• Support philanthropic initiatives, coaching clients, speaking engagements, and professional commitments.
• Anticipate needs and proactively follow through on details without direction.
• Serve as a true 'second brain,' capturing ideas and ensuring open loops are closed.
• Coordinate vendors, property managers, contractors, household needs, and apartment projects.
• Provide light office management for a small team, including supplies and hospitality.
• Assist with ad hoc projects and events.

Skills

Calendar management

Travel coordination

Personal support

Discretion

Project coordination

Job description

Our team is conducting a confidential search for a Senior Executive/Personal Assistant to support a high-profile Principal within a boutique family office/consulting environment in Midtown Manhattan.

This is a highly personalized EA/PA role for someone who thrives in a high-touch, relationship-driven environment and enjoys being a true extension of their Principal. The ideal candidate is proactive, highly intuitive, exceptionally detail-oriented, and able to bring structure to a dynamic, fluid schedule.

This Principal has a creative, free-flowing working style and is looking for someone who genuinely enjoys building a strong relationship with their executive. Daily touchpoints and open communication are important; this is not a transactional EA relationship.

Location: Midtown Manhattan

Schedule: 5 days onsite, generally 9:00 AM–6:00 PM

Compensation: $145K–$155K base DOE + discretionary bonus

The Role:

• Manage a complex professional and personal calendar, including frequent changes and competing priorities
• Coordinate domestic and international travel for the principal and family
• Manage personal appointments, wellness, medical needs, reservations, and other lifestyle logistics
• Support philanthropic initiatives, coaching clients, speaking engagements, and professional commitments
• Anticipate needs and proactively follow through on details without waiting for direction
• Serve as a true "second brain," capturing ideas and ensuring open loops are closed
• Coordinate vendors, property managers, contractors, household needs, and occasional apartment-related projects
• Provide light office management for a small, close-knit team, including supplies and office hospitality
• Assist with ad hoc projects and special initiatives, including events, publications, and other professional/personal projects

Ideal Background:

• Senior-level EA experience supporting a C-suite executive, Principal, UHNW individual, or family office
• Strong calendar, travel, personal support, and project coordination experience
• Excellent judgment and discretion
• Financial/expense tracking experience
• Experience coordinating vendors, properties, or household logistics is a plus