Executive Assistant

Glocap Search; Greenwich (CT); Hybrid; USD 175,000 - 200,000; Full time

Job summary

Glocap Search is seeking an exceptionally polished Executive Assistant to support the CEO of a Greenwich-based private family office. The role requires discretion, proactive thinking, and the ability to manage a demanding calendar and travel plans for a high-profile principal.

You will act as gatekeeper and strategic partner, handling confidential documents, complex scheduling, and special projects with minimal direction in a fast-paced environment.

Qualifications

• 10+ years of experience as an Executive Assistant.
• Experience supporting high-net-worth individuals or senior executives in a family office.
• Strong discretion and ability to handle confidential information.
• Detail-oriented with excellent follow-through and judgment.

Responsibilities

• Manage a complex, fluid calendar with prioritized scheduling.
• Act as gatekeeper and primary contact for the CEO.
• Coordinate domestic and international travel, including visas and itineraries.
• Prepare confidential documents and gather signatures when needed.
• Prepare meetings with agendas and briefing materials.
• Coordinate meetings with investment professionals, attorneys, and other high-level contacts.
• Track action items and deadlines to ensure follow-through.
• Draft and manage confidential correspondence.
• Handle sensitive information with absolute discretion.
• Assist with special projects across the family office.

Skills

Executive Assistant

Calendar management

Discretion

Attention to detail

Travel coordination

Communication

Proactive anticipation

Tech proficiency

Education

Bachelor's degree

Job description

HOURS: 9:00AM-5:00PM with flexibility to answer phone/email outside of work hours

COMPENSATION: $175-200K ALL IN

BACHELOR'S DEGREE: Preferred but not required

Our client, a private family office based in Greenwich, is seeking an exceptionally polished, discreet, and proactive Executive Assistant to support the CEO. The ideal candidate will have demonstrated experience supporting a HNWI, principal, or senior executive within a family office environment. This individual must understand the unique level of discretion, responsiveness, flexibility, and attention to detail required when supporting a private principal.

The EA will serve as a trusted gatekeeper and strategic partner to the CEO, managing a complex professional and personal calendar, extensive travel, relationships, household and lifestyle matters, and special projects. The ability to anticipate needs, protect confidentiality, and operate with minimal direction is essential.

The role is in office Monday-Friday with the opportunity to work remotely for the months of July and August!

Key Responsibilities

• Manage an extremely complex and fluid calendar, strategically prioritizing meetings, commitments, and personal obligations.
• Serve as the CEO's primary gatekeeper and point of contact, managing communications and access with discretion and sound judgment.
• Coordinate domestic and international travel, including private and commercial aviation, hotels, ground transportation, visas, itineraries, and last-minute changes.
• Assist with preparation and organization of confidential documents and materials, including gathering signatures when needed.
• Prepare the CEO for meetings by organizing agendas, briefing materials, background information, and follow-up items.
• Coordinate meetings with investment professionals, advisors, attorneys, business partners and other high-level contacts.
• Track action items, deadlines, and commitments to ensure seamless follow-through.
• Draft and manage confidential correspondence and communications.
• Handle sensitive financial, business, family, and personal information with absolute discretion.
• Assist with special projects, research, and ad hoc initiatives across the family office.

Qualifications

• 10+ years of experience as an Executive Assistant
• Highly polished and comfortable interacting with senior executives, advisors, attorneys, bankers, and other high-level contacts.
• Exceptional discretion and demonstrated ability to handle highly confidential information.
• Strong judgment and the ability to anticipate needs without being asked.
• Extremely detail-oriented with outstanding follow-through.
• Ability to remain calm and composed while managing changing priorities and last-minute requests.
• Comfortable working outside of traditional administrative boundaries and taking ownership of whatever needs to be handled.
• High level of technological proficiency and willingness to leverage modern tools and systems.