Executive Personal Assistant

Pocketbook Agency; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

A Private Individual in Phoenix, AZ seeks an experienced Executive Assistant to provide dedicated day-to-day support in a fast-paced setting. The role focuses on complex calendar management, scheduling, and ensuring the principal's day runs smoothly, with a strong emphasis on confidentiality and professional discretion.

The ideal candidate brings 7+ years as an EA, exceptional organizational skills, and a polished executive presence.

Qualifications

• 7+ years of experience as an EA.
• Exceptional calendar management and organizational skills.
• Highly discreet with sound judgment and ability to handle sensitive information.
• Polished executive presence with strong communication skills.
• Proactive and solutions-oriented in ambiguous situations.

Responsibilities

• Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations
• Stay closely attuned to the principal's movements and proactively anticipate scheduling needs and changes
• Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details
• Draft correspondence, memos, thank-you notes, and other communications on the principal's behalf
• Manage gifting, acknowledgments, donations, and other special requests
• Assist with travel logistics and schedule adjustments
• Maintain absolute confidentiality around sensitive personal, business, and organizational information
• Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks

Skills

Calendar management

Discretion

Executive presence

Communication

Job description

A Private Individual is seeking an experienced Executive Assistant to provide dedicated, day-to-day support in a fast-paced environment. This is a traditional EA role with a strong emphasis on complex calendar management, scheduling, communication, follow-up, and ensuring the principal's day runs seamlessly.

This is a long-term opportunity for someone who is personable, polished, adaptable, and comfortable working closely with a small team.

Responsibilities

• Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations
• Stay closely attuned to the principal's movements and proactively anticipate scheduling needs and changes
• Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details
• Draft correspondence, memos, thank-you notes, and other communications on the principal's behalf
• Manage gifting, acknowledgments, donations, and other special requests
• Assist with travel logistics and schedule adjustments
• Maintain absolute confidentiality around sensitive personal, business, and organizational information
• Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks

Ideal Candidate

• 7+ years of experience as an EA
• Exceptional calendar management and organizational skills
• Highly discreet with sound judgment and a proven ability to handle sensitive information
• Warm, engaging, and personable while maintaining a polished executive presence
• Strong listener who takes direction and feedback well
• Urgent and proactive mindset; knows when to move quickly without creating unnecessary noise
• Solution-oriented and able to operate effectively in ambiguity