Personal Office Assistant

Abacus Group, LLC; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Abacus Group, LLC seeks a Personal Office Assistant for our Manhattan client in a high-touch family office setting. You will support the Senior EA/Chief of Staff, coordinate calendars, travel, and daily operations.

The role emphasizes discretion, strong organization, and the ability to align stakeholders, resolve urgent issues, and maintain a polished, efficient workplace.

Qualifications

• 5-7+ years in an assistant/EA/PA or similar hybrid support role.
• Proven tenure at a prior company.
• Family office experience is preferred.
• Discretion and integrity; comfortable handling sensitive information.
• Ability to manage competing priorities with urgency and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Experience with Outlook/Google Calendar, Microsoft Office, and Zoom.

Responsibilities

• Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs.
• Align internal and external stakeholders to keep priorities moving and communication tight.
• Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism.
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness.
• Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers.
• Maintain office organization, inventory, filing systems, and shared documents.
• Optimize processes to ensure a polished, efficient workplace.
• Manage complex calendars, scheduling, and coordination across multiple parties.
• Arrange travel logistics, itineraries, and last-minute changes.
• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination.

Skills

Discretion

Communication

Interpersonal skills

Organizational skills

Time management

Tools

Outlook/Google Calendar

Microsoft Office

Zoom

Job description

Our client is a high-touch family office. They seek an Personal Office Assistant to join their Manhattan, NY office.

Responsibilities

• Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
• Align internal and external stakeholders to keep priorities moving and communication tight
• Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
• Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
• Maintain office organization, inventory, filing systems, and shared documents
• Optimize processes to ensure a polished, efficient workplace
• Manage complex calendars, scheduling, and coordination across multiple parties
• Arrange travel logistics, itineraries, and last-minute changes
• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination

Requirements

• 5-7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role
• Proven tenure at a prior company
• Family office experience is preferred
• Exceptional discretion and integrity; comfortable handling sensitive information
• Ability to manage competing priorities with urgency and accuracy
• Strong organizational skills
• Excellent communication and interpersonal skills
• Experience with Outlook/Google Calendar, Microsoft Office, and Zoom