Executive Assistant

Career Group; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Career Group is recruiting a polished Executive Assistant for a newly established boutique private equity firm in Midtown Manhattan. You will support several senior executives and contribute to the broader investment team, with a role split ~65% executive support, 30% special projects, and 5% office coordination.

Daily tasks include managing complex calendars, coordinating domestic and international travel, updating presentations, and assisting with CRM/DealCloud and vendor onboarding.

Qualifications

• 2–10 years of relevant experience, ideally in private equity or fast-paced professional environments.
• Strong executive support experience with calendar and travel coordination.
• International travel experience strongly preferred.
• Excellent organizational skills and attention to detail.
• Proactive, solutions-oriented with the ability to manage multiple priorities.
• Comfort working in a growing, entrepreneurial environment.

Responsibilities

• Manage complex calendars and day-to-day administrative needs for senior investment professionals.
• Coordinate extensive domestic and international travel with multi-leg itineraries.
• Support Chief of Staff and CEO's office, especially around travel and logistics.
• Assist with special projects, CRM/DealCloud management, vendor onboarding, and payments.
• Provide light administrative support to investment team members.
• Serve as a polished point of contact for clients and visitors, handle conference room logistics.
• Help ensure the office runs smoothly with light office coordination.

Skills

Executive support

Calendar management

Travel coordination

Organizational skills

Communication

Interpersonal skills

Proactive problem solving

Tools

CRM/DealCloud

Job description

An exciting, newly established boutique private equity firm in Midtown Manhattan is looking for a polished, proactive and highly organized Executive Assistant to join its growing team.

Founded by highly accomplished private markets professionals, the firm brings together an experienced investment team with an entrepreneurial, modern approach to private equity investing. The culture is collaborative, intellectually driven and fast-moving, with a strong emphasis on technology and building an institutional-quality platform from the ground up.

This is a unique opportunity to join the firm during an exciting stage of growth and become an integral member of a lean, high-caliber team. The EA will be supporting several senior executives while also providing lighter support across the broader investment team.

This is not a purely traditional EA position. The role is approximately 65% executive support, 30% special projects/business support and 5% office coordination, offering meaningful exposure to the broader workings of the firm.

What You’ll Do

• Manage complex calendars, scheduling, expenses and day-to-day administrative needs for senior investment professionals.
• Coordinate extensive domestic and international travel, including complex and multi-leg itineraries.
• Partner closely with the Chief of Staff and provide additional support to the CEO’s office as needed, particularly around travel and logistics.
• Assist with special projects and operational initiatives, including CRM/DealCloud management, vendor coordination and onboarding, administrative support related to payments, and updating presentations and other materials for the investment team.
• Provide light administrative support to additional members of the investment team as needed.
• Serve as a polished point of contact for clients and visitors, coordinating with building security and assisting with conference room and meeting logistics.
• Help ensure the office runs smoothly, including occasional light office coordination.
• Handle sensitive and confidential information with discretion and sound judgment.

Who We’re Looking For

We’re looking for someone who is upbeat, polished, personable and proactive and genuinely enjoys being part of a close-knit team. This person should be comfortable interacting with senior executives and clients while also being willing to roll up their sleeves and help wherever needed.

The ideal candidate will have:

• Approximately 2–10 years of relevant experience, ideally within private equity, investment management, financial services or another fast-paced professional environment.
• Strong executive support experience, including complex calendar management and travel coordination.
• International travel experience strongly preferred.
• Excellent organizational skills and attention to detail.
• A proactive, solutions-oriented approach and ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills with a positive, engaging personality.
• Comfort working in a growing, entrepreneurial environment where responsibilities may evolve.

Midtown Manhattan – 5 days/week in office

Hours: Approximately 9:00 AM–6:00 PM, with limited overtime expected

Compensation: $110,000–$150,000 base + bonus