Senior Executive & Operations Lead (Remote, Night Shift)

HireSava; United States; Remote; USD 75,000 - 110,000; Full time

Benefits offered by this job

Remote work

Night shift

Long-term role

Experience-based compensation

Job summary

Canadian Firm is seeking a Senior Executive Assistant to run the founder's calendar, inbox and travel while also handling core operations like client invoicing and payroll. The role supports a small, fully remote Canadian professional services team and requires reliable, proactive ownership of tasks.

You will coordinate hiring, onboarding and offboarding, manage vendors and ensure requests reach the right person. This is a long-term, full-time remote position with an international scope.

Qualifications

• 5+ years as an Executive Assistant or similar, supporting a business owner
• Hands-on invoicing and payroll administration experience
• 3+ years of remote work
• Excellent written and spoken English
• Available full-time, Mon to Fri, 6 PM–2 AM SA time

Responsibilities

• Run the founder's calendar, inbox and travel, with work and family in one place
• Triage shared client inboxes and track requests for the team
• Prepare monthly client invoicing and payroll runs
• Track payroll, remittance and year-end filing deadlines across clients
• Coordinate hiring, onboarding and offboarding
• Handle vendors, subscriptions, insurance and other business admin
• Follow up on open items until they are closed

Skills

Remote collaboration

Executive support

Operations management

Calendar & inbox management

Deadline-driven

AI-fluent (Claude/ChatGPT)

Education

5+ years EA/Operations experience

Tools

Google Workspace

Claude or ChatGPT

QuickBooks Online

Gusto/ADP payroll

Wise

Missive

Double Keeper

GoHighLevel

Job description

Canadian Firm is seeking a Senior Executive Assistant to run the founder's calendar, inbox and travel while also handling core operations like client invoicing and payroll. The role supports a small, fully remote Canadian professional services team and requires reliable, proactive ownership of tasks.

You will coordinate hiring, onboarding and offboarding, manage vendors and ensure requests reach the right person. This is a long-term, full-time remote position with an international scope.