Senior Executive Event Planner

JLL; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Medical/Dental/Vision

Paid parental leave

Paid time off

Daily Pay early access

Job summary

JLL in Indianapolis, IN is seeking a Meeting and Event Planner to lead planning and execution of internal and external events, coordinating with Workplace Services, Security, Health & Safety, and Space Planning teams. You will design and produce events for executives, partners, customers, and employees in a fast-paced, high-tech environment.

The role demands strong customer service, exceptional communication, and the ability to manage end-to-end logistics, vendor relationships, and COI tracking.

Qualifications

• Bachelor's degree or proven experience as an event planner or organizer.
• 5+ years of event coordinator/management experience in a B2B, high-tech, fast-paced environment.
• Proven leadership skills with ability to manage multiple priorities and deliver results.
• Excellent time management and verbal/written communication with clients.
• Exceptional customer service skills with a hospitality focus.
• Highly organized with strong attention to detail.
• Experience in budget planning and financial tracking.
• Experience with online registration systems and reporting.
• ServSafe Certified.
• Proficient in MS Office and Google Suite.
• Solid office management and workplace environment knowledge.
• Ability to work with C-Suite and travel as needed.
• Flexible schedule including evenings and weekends.

Responsibilities

• Lead site-level programs including customer meetings, executive receptions, nonprofit events, and town halls.
• Execute high-profile events with senior executive participation, including C-Suite clients.
• Consult with clients on space, AV, catering, and event support requirements.
• Own pre-event, onsite, and post-event logistics; manage timelines and communications.
• Maintain internal event space calendars and manage intake via event apps.
• Source and coordinate vendor relationships (caterers, agencies, AV, facilities).
• Execute nonprofit events with external clients and vendors; support queue.
• Provide vendor direction to ensure coordination and execution.
• Manage COI tracking, notifications, and staff coordination.
• Plan multiple events concurrently under tight deadlines.
• Continuously improve services and explore new event options.

Skills

Event planning

Leadership

Time management

Customer service

Budget management

Registration systems

ServSafe Certified

MS Office

Google Suite

Communication

Willingness to travel

Flexible schedule

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Visio

Job description

JLL in Indianapolis, IN is seeking a Meeting and Event Planner to lead planning and execution of internal and external events, coordinating with Workplace Services, Security, Health & Safety, and Space Planning teams. You will design and produce events for executives, partners, customers, and employees in a fast-paced, high-tech environment.

The role demands strong customer service, exceptional communication, and the ability to manage end-to-end logistics, vendor relationships, and COI tracking.