Senior Executive Assistant: White-Glove Support & Travel

RRD; Wheeling (WV); Hybrid; USD 25,000 - 36,000; Full time

Job summary

RRD provides a wide range of administrative support services and requires an Executive Assistant to deliver white glove support to senior professionals. The role involves complex calendar management, travel planning, document editing, and confidential handling of sensitive information.

The position is hybrid, with 3 days onsite in Wheeling, and typical hours are Monday–Friday, 8:00 am–5:00 pm. Strong MS Office skills and prior executive‑level support are essential.

Qualifications

• Associate degree or advanced degree preferred
• 5+ years’ experience supporting at the executive level in a professional organization
• Excellent calendar management experience and skills, including the coordination of complex executive meetings
• Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Previous experience scheduling travel arrangement strongly preferred

Responsibilities

• Answer phone lines and provide customer service
• Edit/transcribe documents and data entry for expenses/time/invoices
• Manage complex calendar and meetings; coordinate multi‑leg travel
• Communicate professionally on behalf of supported professionals
• Utilize logs and tracking software for administrative tasks
• Meet contracted deadlines for accepting, completing, and delivering all work
• Assist in developing training plans and process maps for the administrative operation
• Interact with clients in person, over the phone, via video or electronically in a professional manner

Skills

Calendar management

Executive support

Travel coordination

Customer service

Confidential info handling

MS Office

Email management

Communication

Education

Associate degree

Advanced degree

Tools

MS Word

MS Excel

PowerPoint

Job description

RRD provides a wide range of administrative support services and requires an Executive Assistant to deliver white glove support to senior professionals. The role involves complex calendar management, travel planning, document editing, and confidential handling of sensitive information.

The position is hybrid, with 3 days onsite in Wheeling, and typical hours are Monday–Friday, 8:00 am–5:00 pm. Strong MS Office skills and prior executive‑level support are essential.