Senior Executive Assistant: Travel, Events, Admin Ops

Next Frontier Capital; Plantation (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Tuition reimbursement

Mental health support

On-site health centers

Job summary

Chase is seeking an experienced executive assistant to support senior leadership with calendar management, correspondence, travel logistics, and event planning. You will coordinate internal and external meetings, handle confidential information with discretion, and help maintain department documentation and processes.

The role emphasizes strong communication, organization, and mentoring of other administrative staff, with exposure to regional admin projects and executive-level interactions.

Qualifications

• At least five years of administrative experience.
• Advanced organizational skills.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, including calendar management.
• Experience with process improvement/standardization and training or mentoring other administrative professionals.

Responsibilities

• Screen incoming calls and prioritize and handle sensitive information with discretion.
• Coordinate logistics for internal and external meetings.
• Arrange complex domestic and international travel.
• Plan and execute internal/external events, including catering and transportation.
• Process invoices and T&E expense claims in compliance with policies.
• Support staff onboarding/offboarding, including equipment requests and system access coordination.
• Draft high-quality emails and communications for all levels of the organization.
• Maintain department documentation (e.g., org charts, executive bios).
• Anticipate needs and flag issues/delays in advance.
• Support regional admin processes, templates, and best practices; train/coach Market Director admin staff.
• Maintain complex, detailed calendars.

Skills

Administrative experience

Organizational skills

Discretion and judgment

Communication skills

Prioritization / calendar management

Education

College degree

Tools

Microsoft Office

Job description

Chase is seeking an experienced executive assistant to support senior leadership with calendar management, correspondence, travel logistics, and event planning. You will coordinate internal and external meetings, handle confidential information with discretion, and help maintain department documentation and processes.

The role emphasizes strong communication, organization, and mentoring of other administrative staff, with exposure to regional admin projects and executive-level interactions.