Senior Executive Assistant — Travel & Calendar Expert

Dexian; Portland (OR); On-site; USD 45,000 - 48,000; Full time

Job summary

Dexian in Portland, OR is seeking an Executive Administrative Assistant with a strong track record in supporting senior leaders. You will manage calendars, coordinate travel, and handle confidential information with discretion.

The role requires fast pace, excellent communication, and superb organizational skills to ensure seamless operations. Responsibilities include meetings, events, travel arrangements, and cross-functional project support across departments.

Qualifications

• 5+ years of executive or senior admin support to senior leadership.
• Experience managing complex calendars and travel.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Ability to work independently with minimal supervision.
• Discretion with confidential information.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate domestic and international travel and prepare itineraries.
• Support travel arrangements and conference registrations.
• Handle confidential information with professionalism.
• Coordinate meetings for committees and external parties; draft minutes.
• Plan internal and external events and employee orientations.
• Maintain office operations and provide general admin support.
• Draft executive and office communications.
• Provide admin and project support for cross-functional groups.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Verbal communication

Written communication

Project management

Attention to detail

Discretion

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

Dexian in Portland, OR is seeking an Executive Administrative Assistant with a strong track record in supporting senior leaders. You will manage calendars, coordinate travel, and handle confidential information with discretion.

The role requires fast pace, excellent communication, and superb organizational skills to ensure seamless operations. Responsibilities include meetings, events, travel arrangements, and cross-functional project support across departments.