Executive Assistant

Dexian; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Dexian is seeking an organized Executive Assistant to support a team of 3–4 Directors in San Diego, CA. The role requires managing complex calendars, coordinating meetings and events, and serving as a trusted liaison across teams.

The position emphasizes strong judgment, discretion, and a proactive mindset, with responsibilities spanning travel planning, expense reporting, and cross-functional collaboration. This is a fast-paced, on-site role with high exposure to senior leadership.

Qualifications

• Proven experience supporting multiple senior leaders in an executive administrative capacity.
• Strong calendar management and scheduling/conflict-resolution skills.
• Experience coordinating meetings/events and working across stakeholders.
• High level of discretion and confidentiality with sensitive information.
• Strong communication skills (written and verbal English).

Responsibilities

• Calendar Management: Manage multiple complex calendars, resolve scheduling conflicts, prioritize requests.
• Meetings & Events: Plan and execute internal/external meetings, team offsites, and agency meetings (venue scouting, catering, agendas, AV/facilities coordination, team activities).
• Leadership & Discretion: Act as a trusted partner—maintaining confidentiality and composure while supporting senior leadership.
• Collaboration: Be a reliable EA team player—support both strategic initiatives and day-to-day admin tasks.
• Travel & Expenses: Coordinate travel logistics and ensure timely, policy-compliant expense reporting.

Skills

Calendar management

Meetings coordination

Discretion

Communication (written & verbal)

Travel coordination & expenses

Job description

Seeking a highly organized and resourceful Executive Assistant to support a team of 3–4 Directors.

The ideal candidate excels at managing complex calendars, coordinating meetings/events, and serving as a trusted liaison across teams.

This is a fast-paced role requiring strong judgment, discretion, and a proactive mindset.

Key Responsibilities

• Calendar Management: Manage multiple complex calendars, resolve scheduling conflicts, prioritize requests, and coordinate across internal teams and partners.
• Meetings & Events: Plan and execute internal/external meetings, team offsites, and agency meetings (venue scouting, catering, agendas, AV/facilities coordination, team activities).
• Leadership & Discretion: Act as a trusted partner—maintaining confidentiality, professionalism, and composure while supporting senior leadership.
• Collaboration: Be a reliable, “can-do” EA team player—comfortable handling both strategic initiatives and day-to-day admin tasks.
• Travel & Expenses: Coordinate travel logistics and ensure timely, policy-compliant expense reporting.

Required Qualifications

• Proven experience supporting multiple senior leaders in an executive administrative capacity
• Strong calendar management and scheduling/conflict-resolution skills
• Experience coordinating meetings/events and working across stakeholders
• High level of discretion and confidentiality with sensitive information
• Strong communication skills (written and verbal English)
• Experience with travel coordination and expense reporting

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.