Executive Assistant to Directors | Calendar & Travel

Dexian; San Diego (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Dexian is seeking an organized Executive Assistant to support a team of 3–4 Directors in San Diego, CA. The role requires managing complex calendars, coordinating meetings and events, and serving as a trusted liaison across teams.

The position emphasizes strong judgment, discretion, and a proactive mindset, with responsibilities spanning travel planning, expense reporting, and cross-functional collaboration. This is a fast-paced, on-site role with high exposure to senior leadership.

Qualifications

• Proven experience supporting multiple senior leaders in an executive administrative capacity.
• Strong calendar management and scheduling/conflict-resolution skills.
• Experience coordinating meetings/events and working across stakeholders.
• High level of discretion and confidentiality with sensitive information.
• Strong communication skills (written and verbal English).

Responsibilities

• Calendar Management: Manage multiple complex calendars, resolve scheduling conflicts, prioritize requests.
• Meetings & Events: Plan and execute internal/external meetings, team offsites, and agency meetings (venue scouting, catering, agendas, AV/facilities coordination, team activities).
• Leadership & Discretion: Act as a trusted partner—maintaining confidentiality and composure while supporting senior leadership.
• Collaboration: Be a reliable EA team player—support both strategic initiatives and day-to-day admin tasks.
• Travel & Expenses: Coordinate travel logistics and ensure timely, policy-compliant expense reporting.

Skills

Calendar management

Meetings coordination

Discretion

Communication (written & verbal)

Travel coordination & expenses

Job description

Dexian is seeking an organized Executive Assistant to support a team of 3–4 Directors in San Diego, CA. The role requires managing complex calendars, coordinating meetings and events, and serving as a trusted liaison across teams.

The position emphasizes strong judgment, discretion, and a proactive mindset, with responsibilities spanning travel planning, expense reporting, and cross-functional collaboration. This is a fast-paced, on-site role with high exposure to senior leadership.