Executive Administrative Assistant

Dexian; Plano (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Dexian seeks an exceptionally bright Administrative Support Assistant to back multiple executives from Director to Managing Vice President in a fast-paced, tech-savvy environment in Plano, Texas. This pivotal role demands strong problem solving, superb written and verbal communication, and the ability to adapt to last-minute changes.

You will manage calendars, coordinate travel, prepare memos, and help run meetings and events while fostering a positive, efficient, and collaborative team culture.

Qualifications

• Bachelor’s Degree
• At least 2 years of Administrative experience
• At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies, and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees, and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Meeting planning

Travel coordination

Communication

Organization

Education

Bachelor’s Degree

Tools

Google Suite

Microsoft Office Suite

Job description

Seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team.

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies, and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees, and/or group events
• Promote a fun and team-oriented work environment

Basic Qualifications:

• Bachelor’s Degree
• At least 2 years of Administrative experience
• At least 2 years of experience in Google Suite or Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Preferred Qualifications:

• 4+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• 3+ years of calendar management supporting multiple executives
• 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.