Senior Executive Assistant to VPs, UK & EMEA

Healing Strides Counseling; United States; Remote; USD 81,000 - 132,000; Full time

Benefits offered by this job

Health coverage

Tech stipends

Flexible time off

Employee stock purchase plan

Job summary

Affi is seeking an experienced Executive Assistant to support two Vice Presidents across our UK business and EU Engineering organization. You will manage calendars, travel, meetings, and documentation while leveraging AI tools to improve efficiency.

Ideal candidates have 8+ years in executive support, experience with board-level leaders, and thrive in a remote, cross-functional environment across multiple markets. Remote-first with global collaboration.

Qualifications

• 8+ years of executive support experience.
• Experience supporting Board level leaders in a fast-paced, cross-functional environment.
• Ability to work independently while collaborating across teams, functions, and markets.
• Comfortable in a remote environment with discretion and confidentiality.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Experience providing clerk or admin support for Board or sub-committees.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents.
• Manage inboxes, calendars, scheduling, and meeting prioritisation.
• Coordinate core meetings and prepare materials, agendas, decks, and follow-up actions.
• Handle correspondence and mail, and manage office communications.
• Ensure preparation for meetings with attached documentation and reminders.
• Coordinate team events and travel; manage office logistics and AV.
• Plan travel for both VPs and monitor delays or changes.
• Support expense reporting and Navan travel coordination.
• Prepare documents using Google Suite and Microsoft Office; explore AI tools.
• Provide admin support for UK and EMEA projects as needed.
• Engage with AI tools to improve workflows and efficiency.
• Collaborate with the support team and cover during time off.

Skills

Executive support

Board liaison

Communication

Discretion & confidentiality

Time management

Remote work experience

Tools

Google Suite

Microsoft Office

Navan

Notion

Zoom

Codex

Claude

Job description

Affi is seeking an experienced Executive Assistant to support two Vice Presidents across our UK business and EU Engineering organization. You will manage calendars, travel, meetings, and documentation while leveraging AI tools to improve efficiency.

Ideal candidates have 8+ years in executive support, experience with board-level leaders, and thrive in a remote, cross-functional environment across multiple markets. Remote-first with global collaboration.