Remote Executive Assistant III at Affirm Remote

Healing Strides Counseling; United States; Remote; USD 81,000 - 132,000; Full time

Benefits offered by this job

Health coverage

Tech stipends

Flexible time off

Employee stock purchase plan

Job summary

Affi is seeking an experienced Executive Assistant to support two Vice Presidents across our UK business and EU Engineering organization. You will manage calendars, travel, meetings, and documentation while leveraging AI tools to improve efficiency.

Ideal candidates have 8+ years in executive support, experience with board-level leaders, and thrive in a remote, cross-functional environment across multiple markets. Remote-first with global collaboration.

Qualifications

• 8+ years of executive support experience.
• Experience supporting Board level leaders in a fast-paced, cross-functional environment.
• Ability to work independently while collaborating across teams, functions, and markets.
• Comfortable in a remote environment with discretion and confidentiality.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Experience providing clerk or admin support for Board or sub-committees.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents.
• Manage inboxes, calendars, scheduling, and meeting prioritisation.
• Coordinate core meetings and prepare materials, agendas, decks, and follow-up actions.
• Handle correspondence and mail, and manage office communications.
• Ensure preparation for meetings with attached documentation and reminders.
• Coordinate team events and travel; manage office logistics and AV.
• Plan travel for both VPs and monitor delays or changes.
• Support expense reporting and Navan travel coordination.
• Prepare documents using Google Suite and Microsoft Office; explore AI tools.
• Provide admin support for UK and EMEA projects as needed.
• Engage with AI tools to improve workflows and efficiency.
• Collaborate with the support team and cover during time off.

Skills

Executive support

Board liaison

Communication

Discretion & confidentiality

Time management

Remote work experience

Tools

Google Suite

Microsoft Office

Navan

Notion

Zoom

Codex

Claude

Job description

At Affi, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most. Affi is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest. We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices. You’ll partner closely with teams in the UK and internationally, including the Affi Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering.

What You’ll Do

• Provide high-quality administrative support to two Vice Presidents
• Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
• Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion
• Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility
• Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time
• Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed
• Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational
• Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans
• Support and complete expense reporting and travel coordination through Navan travel system
• Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
• Provide administrative support and coordination for UK and EMEA projects and programmes as needed
• Pro-actively engage and develop effective ways of working utilising AI tools.
• Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off

What We Look For

• 8+ years of relevant executive support experience
• Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment
• Ability to work independently while collaborating effectively across teams, functions, and markets
• Comfortable and proven experience of working in a remote environment
• Complete discretion and confidentiality in all matters
• Excellent judgment, professionalism, discretion, and ability to handle confidential information
• Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities
• Experience providing clerk or administrative support for Board and/or sub-committee meetings
• Experience working in or supporting a regulated UK business
• Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
• Working knowledge of workplace AI tools – Codex and Claude
• Ability to navigate ambiguity and lean into ad hoc projects and requests
• Strong communication skills and ability to give and receive feedback diplomatically
• Willingness to travel when required, including some international travel

Compensation & Benefits

Base Pay Grade: H

Equity Grade: UK 1

Base pay is part of a total compensation package that may include monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents. In addition, employees may be eligible for equity rewards offered by Affi Holdings, Inc.

GBR base pay range per year: £61,000–£99,000

Location: Remote UK

Benefits designed for you

• Health coverage at no cost: We cover 100% of premiums for employees and their dependents.
• Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.
• Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.
• Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affi stock at a discount.

We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help.

For positions based in San Francisco or Los Angeles: Affi considers qualified applicants with arrest and conviction records, as required by law.

Remote-first with flexibility built in Affi is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affi office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.