Administrative Assistant

Valero; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay and annual bonus

401(k) match

Pension plan

Healthcare and wellness program

Job summary

Valero is hiring an Administrative/Clerical professional to support executives at the Memphis refinery. This on-site role requires strong organizational, communication, and document-management skills, including scheduling, travel arrangements, and coordinating correspondence with internal teams and external partners.

Ideal candidates have a High School diploma with 5 years of executive-support experience; an Associate's degree is a plus. Refining industry experience is preferred.

Qualifications

• High School diploma or GED required.
• 5 years of experience providing administrative support for corporate executives required.
• On-site work at the Valero Memphis Refinery required.
• Experience in the refining/petroleum industry preferred.

Responsibilities

• Answer, screen, and direct telephone calls, arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Schedule appointments and manage meetings and conferences.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and reconcile controllable expenses.

Skills

Phone screening

Administrative support

Scheduling

Travel coordination

Filing

Invoicing

Expense reconciliation

Education

High School Diploma or GED

Associate's degree or higher

Job description

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.

At Valero, We Are Committed To Advancing The Future Of Energy Through Innovation, Ingenuity And Unmatched Execution. You Can Help Achieve This Goal If You Can

• Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Make copies of correspondence or other printed materials.
• Organize and maintain file system, and file correspondence and records of a confidential nature.
• Organize and expedite the flow of work through the manager’s office.
• Schedule appointments and makes arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions.
• Monitor and reconcile controllable expenses.
• Order and maintain supplies and arrange for equipment maintenance.

Job

Administrative/Clerical

Primary Location

US-TN-Memphis

Minimum Requirements

• Able and willing to work on-site, in-person at the Valero Memphis Refinery, required.
• High School diploma or GED required.
• 5 years of experience providing administrative support for corporate executives required.

Preferred Requirements

• Associate's or higher level degree - in a relevant field
• Experience in the refining/petroleum industry preferred.

Benefits

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, with immediate vesting
• Company-sponsored Pension Plan
• Comprehensive Healthcare and Wellness Program

Benefits described above are highlights only, subject to an employee’s eligibility and work location.

Discover more about Memphis and how we’re making a difference there.

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https://www.tsa.gov/for-industry/twic .

Position level and salary will be commensurate with qualifications and experience.

Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers .

Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.