Executive Administrative Assistant - Confidential VP Support

MLGW; Memphis, Northern (TN, KY); Hybrid; USD 50,000 - 61,000; Full time

Job summary

MLGW in Memphis seeks an Administrative Assistant II reporting to the Vice Presidents to provide confidential executive support to multiple leaders. You will handle internal/external inquiries, prepare reports, minutes, and contracts, and maintain highly confidential files.

You will act as liaison among departments and external contacts, help prepare area budgets, monitor directives, and support special division functions.

Qualifications

• High school diploma or GED plus 2 years of college or business school with a major in Office Administration or related area.
• Must have a minimum of 8 years' experience as a secretary.
• Must have successfully completed Clerical/Secretarial and Training Programs for promotional progression.

Responsibilities

• Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature.
• Handle internal/external employee/customer complaints, requests and inquiries; answer inquiries and questions and/or refer to appropriate departments; project positive image of the Executives' offices to the public and customers.
• Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers.
• Perform general office activities which entail receiving/screening visitors; relieving Executive of any general routine duties and advising of office/procedural problems and other matters that need attention.

Skills

Executive support

Confidentiality

Education

High school diploma or GED + 2 years of college in Office Administration or related area

Job description

MLGW in Memphis seeks an Administrative Assistant II reporting to the Vice Presidents to provide confidential executive support to multiple leaders. You will handle internal/external inquiries, prepare reports, minutes, and contracts, and maintain highly confidential files.

You will act as liaison among departments and external contacts, help prepare area budgets, monitor directives, and support special division functions.