Senior Executive Assistant to VP Team

MEMPHIS LIGHT GAS & WATER; Memphis (TN); On-site; USD 34,000 - 52,000; Full time

Job summary

MEMPHIS LIGHT GAS & WATER is seeking an Administrative Assistant II who reports to the Vice President. Provide confidential executive administrative support to multiple VPs, manage inquiries, and maintain critical documents.

Responsibilities include preparing forms, reports, and contracts; assisting with area budgets; maintaining highly confidential files; and performing general office duties while coordinating with internal teams and external contacts.

Qualifications

• High school diploma or GED plus 2 years of college/business school with a major in Office Administration or related area.
• Must have a minimum of 8 years' experience as a secretary.

Responsibilities

• Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature.
• Handle internal/external employee/customer complaints, requests and inquiries; answer inquiries and questions and/or refer to appropriate departments; project positive image of the Executives' offices to the public and customers.
• Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers.
• Notify various departments of information, directives and instructions from the President & CEO and/or Executive.
• Perform general office activities which entail receiving/screening visitors; relieving Executive of any general routine duties and advising of office/procedural problems and other matters that need attention.
• Operate Division vehicle and office equipment.
• Perform other duties as directed.

Education

High school diploma or GED plus 2 years of college in Office Administration

Job description

MEMPHIS LIGHT GAS & WATER is seeking an Administrative Assistant II who reports to the Vice President. Provide confidential executive administrative support to multiple VPs, manage inquiries, and maintain critical documents.

Responsibilities include preparing forms, reports, and contracts; assisting with area budgets; maintaining highly confidential files; and performing general office duties while coordinating with internal teams and external contacts.