Senior Executive Assistant to VP & Site Head (Onsite)

Initial Therapeutics, Inc.; Pasadena (CA); On-site; USD 4,470,000 - 7,940,000; Full time

Benefits offered by this job

401(k)

Pension

Medical benefits

Job summary

Lilly’s Protomer site in Pasadena seeks an experienced executive assistant/executive business partner to support the VP and Site Head. The role requires proactive, detail-oriented coordination, and the ability to handle confidential information with discretion.

This is an on-site position, with responsibilities including calendar management, travel planning, and project coordination. The candidate will collaborate with cross-functional partners, manage site initiatives, and maintain

Qualifications

• Bachelor's degree plus 5+ years of experience as an executive assistant or executive business partner, with calendar management, travel and expense planning, and project tracking.
• Strong attention to detail and excellent written and verbal communication skills.
• Ability to work onsite five days per week in Pasadena (not remote or hybrid).
• Authorized to work in the United States on a full-time basis; visa sponsorship not provided.

Responsibilities

• Provide executive business partner and administrative support to the VP and Site Head of Protomer, coordinating site functions and initiatives.
• Manage travel arrangements (domestic & international) and reconcile expenses.
• Coordinate with internal partners, vendors, and the Lilly administrative community; track projects and prepare minutes.
• Manage daily calendars and build strong working relationships across the team.
• Own SharePoint sites, Teams pages, databases and other collaboration tools.

Skills

Attention to detail

Written and verbal communication

Organizational skills

Gatekeeper / strategic partner

Education

Bachelor's degree

5+ years EA experience

Tools

SharePoint

Teams

Scheduling software

Job description

Lilly’s Protomer site in Pasadena seeks an experienced executive assistant/executive business partner to support the VP and Site Head. The role requires proactive, detail-oriented coordination, and the ability to handle confidential information with discretion.

This is an on-site position, with responsibilities including calendar management, travel planning, and project coordination. The candidate will collaborate with cross-functional partners, manage site initiatives, and maintain