Executive Administrative Partner to Leadership | Hybrid

Vertex Pharmaceuticals LLC; Seattle, Northern (WA, KY); Hybrid; USD 54,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Student loan assistance

Commuting subsidy

401(k)

Job summary

Vertex Pharmaceuticals LLC seeks a Senior Administrative Assistant to partner with the Seattle Research Site Head. You will manage calendars, coordinate travel, handle invoices, prepare materials, and oversee team operations with discretion and professionalism.

In this hybrid role, you will support executives across Seattle and Boston sites, liaise with stakeholders, and ensure smooth operations, from meetings and events to procurement and records management, while maintaining a proactive,

Qualifications

• Experience supporting senior leaders in a complex environment.
• Experience handling confidential matters with discretion.

Responsibilities

• Executive and stakeholder support for leaders and teams.
• Complex calendar management across multiple leaders, sites, and time zones.
• Travel and expense administration using Concur and related tools.
• Budget and invoicing support for vendor agreements and purchases.
• Meetings, conferences, and events coordination including logistics.
• Executive preparedness and document support for presentations and reports.
• Team and department operations support and coordination.
• Records, compliance, and process management using Microsoft 365.

Skills

Executive support

Calendar management

Travel coordination

Expense processing

Microsoft 365

Communication

Discretion

Vendor management

Tools

Concur

Coupa

Icertis

Microsoft 365

Outlook

PowerPoint

Excel

Job description

Vertex Pharmaceuticals LLC seeks a Senior Administrative Assistant to partner with the Seattle Research Site Head. You will manage calendars, coordinate travel, handle invoices, prepare materials, and oversee team operations with discretion and professionalism.

In this hybrid role, you will support executives across Seattle and Boston sites, liaise with stakeholders, and ensure smooth operations, from meetings and events to procurement and records management, while maintaining a proactive,