Executive Assistant to CEO & SVP | Onsite Role

Persistent Systems; New York (NY); On-site; USD 121,000 - 151,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

Paid time off

401(k) with company match

Fitness membership reimbursement

Tuition assistance

Mental health benefits

Veterinary benefits

Job summary

Persistent Systems, LLC in New York City is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders, including the Senior Vice President and CEO. The role is on-site, full-time, five days a week, and requires meticulous calendar management, meeting logistics, and professional handling of confidential information.

You will coordinate travel, prepare materials, attend meetings to ensure follow-ups, back up other EAs, and partner with the Front Office

Qualifications

• 5+ years of administrative experience supporting executives.
• Ability to handle confidential information with discretion.
• Strong communication skills, both written and verbal.
• Proven organizational skills and attention to detail.

Responsibilities

• Manage complex calendars for multiple senior leaders and coordinate internal and external meetings.
• Oversee all meeting logistics, including pre-meeting planning and distribution of materials.
• Attend meetings with senior leadership to ensure follow-ups on projects and tasks.
• Arrange catering and reservations for internal/external meals as needed.
• Represent CEO and senior leaders in communications with customers and visitors.
• Support company-wide strategic engagements and events with preparation and follow-ups.
• Coordinate travel for senior leaders and prospective employees; arrange hotels, flights, and car service.
• Prepare and process expense reports; maintain timekeeping as required.
• Provide backup coverage for other EAs and office roles; maintain confidentiality.

Skills

Team player

Attention to detail

Verbal and written communication

Discretion with confidential issues

Tools

Microsoft Office

Job description

Persistent Systems, LLC in New York City is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders, including the Senior Vice President and CEO. The role is on-site, full-time, five days a week, and requires meticulous calendar management, meeting logistics, and professional handling of confidential information.

You will coordinate travel, prepare materials, attend meetings to ensure follow-ups, back up other EAs, and partner with the Front Office