Executive Assistant to VP | Calendar, Events & Ops Pro

LHH US; Arizona; On-site; USD 120,347,000 - 128,943,000; Full time

Benefits offered by this job

medical

dental

vision

life insurance

short-term disability

additional voluntary benefits

EAP program

commuter benefits

401K plan

Job summary

LHH US is seeking an experienced Executive Assistant to support the VP in Chandler, AZ. The role requires high organization, discretion, and proactive handling of multiple priorities in a fast-paced environment.

You will manage communications, calendar coordination, expense tracking, and oversee office operations across multiple locations, ensuring smooth administrative and operational workflows.

Qualifications

• 3+ years of Executive Assistant or senior administrative experience supporting leadership at a VP level.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Manage and prioritize the VP's communications, including reviewing daily voicemails, preparing transcripts, and ensuring timely follow-up within 24 hours.
• Answer, screen, and direct incoming calls while maintaining a professional and welcoming front-office presence
• Maintain and coordinate the VP's calendar, scheduling both internal and external appointments while balancing priorities
• Track and reconcile expense reports for the VP and staff, including matching receipts and credit card transactions to statements
• Support accounts payable processes using QuickBooks
• Coordinate and arrange quarterly meetings and events
• Organize weekly catering for multiple office locations, along with planning larger monthly, quarterly, and holiday events
• Order and manage office supplies, snacks, and beverages for multiple offices
• Oversee equipment logistics for field operations, including tracking, deployment, and monitoring alerts for specialized equipment
• Administer and track client-related financial tools (e.g., controlled-use credit cards), including monitoring notifications and expiration timelines
• Provide general administrative and operational support as needed to ensure business continuity

Skills

Executive support

Organization

Communication

Discretion

MS Office

Independent worker

QuickBooks

Tools

QuickBooks

Job description

LHH US is seeking an experienced Executive Assistant to support the VP in Chandler, AZ. The role requires high organization, discretion, and proactive handling of multiple priorities in a fast-paced environment.

You will manage communications, calendar coordination, expense tracking, and oversee office operations across multiple locations, ensuring smooth administrative and operational workflows.