Senior Executive Assistant to VP & Leadership Team

Pratt & Whitney; East Hartford (CT); Hybrid; USD 60,000 - 114,000; Full time

Job summary

Pratt & Whitney, a world leader in aircraft engines and power systems, is seeking an Executive Administrative Assistant to support the VP and IBP executive team in a hybrid role at its US site.

Responsibilities include calendar management, meeting prep, travel coordination, invoicing, and handling confidential information with discretion. Collaboration across Operations, Quality, Engineering, and Programs Leadership is required; occasional off-shift work is expected.

Qualifications

• Associates degree with at least 8 years of executive administrative support experience OR in absence of a degree, High School Diploma/GED and 10 or more years of executive administrative support experience
• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, etc.)

Responsibilities

• Managing complex and frequently changing calendars, meetings, appointments, and leadership commitments
• Preparing leaders for meetings by coordinating agendas, materials, presentations, and required pre-work. Arranging catering for internal and external meetings
• Coordinating domestic and international travel arrangements, itineraries, and related logistics as needed
• Processing and reconciling invoices, expense reports, and related documentation, ensuring timely and accurate submission in accordance with company policies and procedures
• Screening/fielding incoming inquiries, scheduling requests, and provide timely responses, as well as direct items to appropriate individuals for action and/or informational purposes
• Coordinating confidential and sensitive information with a high degree of discretion
• Managing electronic distribution lists and organizational charts, confidential information and material on a regular basis, management and organization of executive email, supplies for the department, ordering and organizing as necessary
• Ensuring shared spaces are organized and maintained to support leadership activities. Monitoring office supplies, equipment, and materials; maintain appropriate inventory levels and coordinate replenishment, as needed
• Partnering with Executive Administrative Assistants across Operations, Quality, Engineering, and Programs Leadership to establish clear communication and coverage for one another, as required
• Have flexibility for occasional off shift work as needed for events and surges

Skills

Microsoft Office 365

Education

Associates degree with 8+ years executive admin exp OR High School Diploma + 10+ years experience

Tools

Microsoft Office 365

Job description

Pratt & Whitney, a world leader in aircraft engines and power systems, is seeking an Executive Administrative Assistant to support the VP and IBP executive team in a hybrid role at its US site.

Responsibilities include calendar management, meeting prep, travel coordination, invoicing, and handling confidential information with discretion. Collaboration across Operations, Quality, Engineering, and Programs Leadership is required; occasional off-shift work is expected.