Executive Assistant to VP of Engineering – Aerospace

Firefly Aerospace, Inc.; Cedar Park (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Unlimited PTO for exempt employees

3-month sabbatical for every 5 years

Medical, dental, vision, life, and dis

Mental health services

Paid military leave

12 weeks paid maternity leave

4 weeks paid spouse leave

$20k towards family planning: Fert/Sur

Dog friendly workplace

$10k/year towards trade school or COL

Job summary

Firefly Aerospace, Inc. seeks an Executive Assistant to support the VP of Engineering, backing a 400+ engineering organization across Propulsion, Electrical, Mechanical, Aerospace Software, Systems Engineering, and Materials.

You will own a complex calendar, prepare materials, and serve as a trusted liaison with executives, customers, and partners. This onsite role requires keen organization, proactive problem-solving, and comfort drafting communications and coordinating travel.

Qualifications

• 5+ years supporting a VP level executive, ideally in aerospace, defense, or a high growth technical company.
• Strong written and verbal communication, with the judgment to know when to act and when to elevate.
• Hands on experience using automation tools to streamline workflows.
• Familiarity with Atlassian tools, including Jira and Confluence.
• Event planning or program coordination experience.

Responsibilities

• Manage a dense, frequently changing calendar, prioritizing competing requests with sound judgment
• Own meeting mechanics for the VP: build agendas, gather materials, attend meetings, take notes, and drive action items to closure
• Coordinate executive reviews, staff meetings, offsites, and program milestone events
• Plan domestic and international travel, including itineraries, logistics, and expense reports
• Support leaders across Engineering and Operations with scheduling, coordination, and special projects as priorities require
• Draft and edit correspondence, presentations, and internal communications, including the monthly Engineering newsletter and quarterly Engineering milestone reviews.
• Track organizational initiatives, hiring pipelines, and key deadlines, and flag risks early
• Identify recurring administrative work and build automations to eliminate it, using AI tools, workflow platforms, or lightweight scripting
• Set up and maintain simple pipelines for reporting, meeting prep, action tracking, and status rollups
• Coordinate onboarding logistics for senior hires and support recruiting schedules
• Handle confidential personnel, financial, and export controlled information with discretion
• Support facilities and seating coordination across Firefly buildings as the organization grows

Skills

Executive support

Calendar management

Communication

Automation tools

Python scripting familiarity

Multitasking

Discretion

Tools

Jira

Confluence

Job description

Firefly Aerospace, Inc. seeks an Executive Assistant to support the VP of Engineering, backing a 400+ engineering organization across Propulsion, Electrical, Mechanical, Aerospace Software, Systems Engineering, and Materials.

You will own a complex calendar, prepare materials, and serve as a trusted liaison with executives, customers, and partners. This onsite role requires keen organization, proactive problem-solving, and comfort drafting communications and coordinating travel.