Senior Executive Assistant to VP Leadership

Children's Healthcare of Atlanta Inc.; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced executive administrative assistant to provide high-level support to VP-level leaders in our Atlanta campus. The role emphasizes calendar management, meeting coordination, budget assistance, and liaison with vendors and internal teams.

Applicants should have at least 4 years of administrative experience supporting VP roles and a Bachelor's degree in a related field.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Strong verbal and written communication, organizational, and interpersonal skills.
• Experience scheduling multi-stakeholder meetings and coordinating agendas.

Responsibilities

• Maintains calendar and schedules appointments with leader.
• Schedules meetings, reserves rooms, orders meals, develops agendas, invites participants, and records minutes.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Meeting coordination

Vendor management

Education

Bachelor’s degree in Business, Healthcare, or related field

High school diploma or equivalent

Tools

Microsoft Office

Job description

Children’s Healthcare of Atlanta is seeking an experienced executive administrative assistant to provide high-level support to VP-level leaders in our Atlanta campus. The role emphasizes calendar management, meeting coordination, budget assistance, and liaison with vendors and internal teams.

Applicants should have at least 4 years of administrative experience supporting VP roles and a Bachelor's degree in a related field.