Executive Assistant - Behavioral and Mental Health

Children's Healthcare of Atlanta Inc.; Brookhaven (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Executive Assistant to provide comprehensive administrative support to VP-level leaders. You will manage calendars, arrange meetings, coordinate agendas, and handle expense processing.

Strong communication, organization, and Microsoft Office skills are essential for success. Experience coordinating large VP-level meetings and maintaining payroll/expense reports will be valued.

Qualifications

• 4 years of executive administrative experience supporting VP-level roles.
• Bachelor’s degree in Business, Healthcare, or related field

Responsibilities

• Maintain calendar and schedules for VP-level leader.
• Schedule meetings, reserve rooms, arrange catering, prepare agendas and minutes.
• Process payroll reports and approve expense reports.
• Screen calls and manage vendor relationships.
• Assist with budget preparation and invoice processing.
• Provide backup support for other Executive Assistants.

Skills

Verbal communication

Written communication

Organizational skills

Customer service

Interpersonal skills

Microsoft Office

Meeting scheduling

Meeting logistics

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office suite

Job description

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Work Shift

Day

Work Day(s)

Friday, Monday, Thursday, Tuesday, Wednesday

Shift Start Time

8:00 AM

Shift End Time

5:00 AM

Worker Sub-Type

Regular

Job Description

Provides executive-level administrative support for vice president/senior vice president roles.

Experience

• 4 years of administrative experience supporting vice president-level roles

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, And Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
• Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support