Executive Assistant - Behavioral and Mental Health

Children's Healthcare of Atlanta Inc.; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an experienced executive administrative assistant to provide high-level support to VP-level leaders in our Atlanta campus. The role emphasizes calendar management, meeting coordination, budget assistance, and liaison with vendors and internal teams.

Applicants should have at least 4 years of administrative experience supporting VP roles and a Bachelor's degree in a related field.

Qualifications

• 4 years of administrative experience supporting VP-level roles.
• Strong verbal and written communication, organizational, and interpersonal skills.
• Experience scheduling multi-stakeholder meetings and coordinating agendas.

Responsibilities

• Maintains calendar and schedules appointments with leader.
• Schedules meetings, reserves rooms, orders meals, develops agendas, invites participants, and records minutes.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Meeting coordination

Vendor management

Education

Bachelor’s degree in Business, Healthcare, or related field

High school diploma or equivalent

Tools

Microsoft Office

Job description

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description Provides executive-level administrative support for vice president/senior vice president roles.

Experience 4 years of administrative experience supporting vice president-level roles.

Preferred Qualifications Bachelor’s degree in Business, Healthcare, or related field Education High school diploma or equivalent Certification Summary No professional certifications required.

Knowledge, Skills, and Abilities Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills Advanced computer skills including full suite of Microsoft Office and other Windows-based applications Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes Experience coordinating large-scale VP-level division and team meetings.

Job Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address 1575 Northeast Expy NE

Job Family Administrative Support

Children’s Healthcare of Atlanta has been 100 percent committed to kids for more than 100 years. A not-for-profit organization, Children’s is dedicated to making kids better today and healthier tomorrow. With 3 hospitals, 20 neighborhood locations and a total of 673 beds, Children’s is the largest healthcare provider for children in Georgia and one of the largest pediatric clinical care providers in the country. Children’s offers access to more than 60 pediatric specialties and programs and is ranked among the top children’s hospitals in the country by U.S. News & World Report. Children’s has been recognized as a Fortune 100 Best Place to Work, a Best Place for Working Mothers, and as a top employer for diversity and millennials.

We offer a comprehensive compensation and benefit package that supports our mission, vision and values. We are proud to offer an array of programs and services to our employees that have distinguished us as a best place to work in the country.

Connect to our mission of making kids better today and healthier tomorrow.