Executive Assistant to the VP | Calendar, Travel & Projects

Georgia Institute of Technology; Atlanta (GA); On-site; USD 57,000 - 80,000; Full time

Job summary

Georgia Tech in Atlanta seeks an experienced executive assistant to provide high-level administrative support to one or more VPs. You will manage calendars, coordinate travel, organize events, prepare briefs and presentations, and liaise with executives, staff, vendors and visitors to the VP's office.

The role requires strong organization, discretion, and the ability to handle multiple priorities with professionalism.

Qualifications

• Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience.
• Four to five years of job related experience.
• Project Management Professional (PMP) certification is mentioned as a preferred qualification.

Responsibilities

• Coordinate scheduling for the VP with senior level campus administration, external stakeholders and other executives; maintain calendar.
• Coordinate travel arrangements including processing of travel authorizations.
• Plan, organize and lead implementation of special events and visits.
• Research and develop materials in preparation for corporate visits, conferences, meetings, etc.
• May oversee monitoring of budget and purchasing activity.
• Maintain, update and monitor departmental files, databases, records and resource information.
• Develop special presentations as directed by the VP.
• Communicate and interpret administrative policies; develop internal office related procedures as appropriate.
• Oversee arrangements and provide support for special projects and unit initiatives. Manage, track and monitor progress reports, proposals and related project related communications.
• Perform other duties as assigned

Skills

Organization

Briefing

Report preparation

Communications

Meeting leadership

Coordination

Customer service

Discretion

Confidentiality

Executive support

Education

Bachelor's degree in business administration

Tools

Office software

Job description

Georgia Tech in Atlanta seeks an experienced executive assistant to provide high-level administrative support to one or more VPs. You will manage calendars, coordinate travel, organize events, prepare briefs and presentations, and liaise with executives, staff, vendors and visitors to the VP's office.

The role requires strong organization, discretion, and the ability to handle multiple priorities with professionalism.