Executive Assistant to VP, Marketing & Strategy

Children's Healthcare of Atlanta Inc.; Brookhaven (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Executive Assistant to the VP of Marketing and Communications and the VP of Strategy to support a fast-paced leadership team. You’ll manage calendars, coordinate meetings, prepare materials, and ensure leaders have what they need to advance our mission to make kids better today and healthier tomorrow.

This role requires superior communication, scheduling experience, and the ability to handle confidential information, payroll and expense processes,

Qualifications

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
• Advanced computer skills including full suite of Microsoft Office and other Windows-based applications.
• Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
• Experience coordinating large-scale VP-level division and team meetings.

Responsibilities

• Maintains calendar, schedules appointments, and works with leader to manage time.
• Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
• Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
• Approves expense reports as assigned by leader.
• Screens incoming phone calls and manages relationship with outside vendors and internal staff.
• May serve on special projects, committees, or act as manager or department representative.
• Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
• Provides backup when other Executive Assistants are out or need assistance.
• Opens, distributes, reads/handles mail as requested or required.
• Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Skills

Verbal and written communication

Organizational skills

Customer service

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree in Business, Healthcare, or related field

Tools

Microsoft Office

Job description

Children’s Healthcare of Atlanta is seeking an Executive Assistant to the VP of Marketing and Communications and the VP of Strategy to support a fast-paced leadership team. You’ll manage calendars, coordinate meetings, prepare materials, and ensure leaders have what they need to advance our mission to make kids better today and healthier tomorrow.

This role requires superior communication, scheduling experience, and the ability to handle confidential information, payroll and expense processes,