Executive Assistant to Vice President and General Counsel

Massachusetts Institute of Technology; Cambridge (MA); Hybrid; USD 56,000 - 71,000; Full time

Job summary

Massachusetts Institute of Technology seeks an Executive Assistant to the Vice President and General Counsel to provide high‑level administrative support. The role focuses on managing a demanding and complex schedule with discretion across confidential matters.

Ideal candidates bring seven years of EA experience, a high school diploma (Bachelor's preferred), and advanced calendar and document management skills in a hybrid office environment.

Qualifications

• Minimum seven years' experience as an executive assistant.
• High School diploma required; Bachelor's degree preferred.
• Excellent organizational, time management, writing and proofreading skills.
• Attention to detail and strong communication abilities.
• Experience with complex calendar management and confidential matters.
• Ability to multitask and meet strict deadlines under pressure.
• Advanced computer skills and experience with document management systems.

Responsibilities

• Provide executive level administrative support to the VPGC.
• Seamlessly manage the VPGC's demanding and complex schedule.
• Coordinate calendars, deadlines, and confidential information.
• Assist with communications, correspondence and document preparation.

Skills

Executive support

Calendar management

Communication skills

Document management

Attention to detail

Multitasking under pressure

Confidential matters handling

Problem solving

Education

High School diploma

Bachelor's degree (preferred)

Tools

iManage

Job description

Job Title

Executive Assistant to Vice President and General Counsel

Job Details

• Job Number: 26126


• Functional Area: Legal


• Department: Office of the General Counsel


• School Area: President & Chairman of the Corporation


• Pay Range Minimum: $40.80


• Pay Range Maximum: $51.20


• Employment Type: Full-Time


• Employment Category: Non-Exempt


• Visa Sponsorship Available: No


• Schedule:


• Pay Grade: 8

Posting Description

EXECUTIVE ASSISTANT, Vice President and General Counsel (VPGC), who will provide exceptional executive level administrative support; seamlessly manage the VPGC's demanding and complex schedule.

Job Requirements

• REQUIRED: A minimum of seven years' experience as an executive assistant


• High School diploma


• excellent organizational, time management, project management, writing, proofreading, and communication skills


• excellent attention to detail


• extensive experience with complex calendar management


• experience dealing with highly confidential matters


• ability to multitask and work well under pressure


• ability to troubleshoot, anticipate, and meet strict deadlines


• advanced-level computer skills


• and experience with document management systems.


• PREFERRED: Bachelor's degree


• experience with iManage


• or experience working with high-level or C-suite executives within a large organization, university or legal office

Schedule

The OGC works on a hybrid schedule. This position requires flexibility in hours and in-office days as required by the VPGC. Occasional evenings, early morning, and/or weekend hours may also be necessary.