Executive Assistant

The Hollister Group; Boston (MA); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading recruitment firm is seeking an Executive Assistant to provide high-level support to their senior leadership team. The role requires 5-7 years of experience in a fast-paced environment, along with exemplary organizational skills and discretion. Responsibilities include managing complex schedules and preparing essential documents. This full-time position offers a competitive salary in Boston.

Qualifications

• 5–7 years of experience supporting C-suite or senior executives.
• Ability to manage competing priorities and tight deadlines.
• Requires discretion in handling confidential information.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Coordinate board and leadership meetings.
• Manage sensitive information with discretion.
• Prepare correspondence, presentations, and reports.

Skills

Exceptional organizational skills

Impeccable written and verbal communication skills

Discretion and sound judgment

High emotional intelligence

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Google Workspace

Slack

Zoom

Asana

Job description

This range is provided by The Hollister Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Direct message the job poster from The Hollister Group

Director of Recruiting | Partner to Administrative, HR, Accounting & Finance Professionals

Executive Assistant

We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.

Compensation: $100,000-$120,000

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
• Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacy
• Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
• Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
• Manage sensitive information with discretion and sound judgment
• Monitor and prioritize email communications; draft responses where appropriate
• Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
• Oversee and manage expense reporting, reimbursements, and budget tracking for executives
• Build and maintain strong working relationships across departments and with external partners

Qualifications & Experience

• Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment
• Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
• Impeccable written and verbal communication skills
• Discretion and sound judgment in handling confidential and sensitive information
• Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)
• Demonstrated ability to work both independently and as part of a team
• High emotional intelligence, professionalism, and a service-oriented mindset

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries: Financial Services, Investment Management, and Investment Banking