Senior Executive Assistant to Town Leaders

Town of Jupiter; Florida; On-site; USD 35,000 - 52,000; Full time

Job summary

Town of Jupiter is seeking an administrative/secretarial professional to support senior officials, including the Town Manager, Police Chief, and Fire Chief, in the Town Manager’s Office, Police Department, or Fire Department.

Responsibilities include document processing, meeting coordination, travel arrangements, and confidential records management while supervising assigned staff and coordinating with other departments and the public.

Qualifications

• High school diploma or GED is required.
• Must obtain Florida Notary Public certification within six months of hire.
• Valid Florida driver’s license required or able to obtain within 30 days of employment.
• Approximately three (3) years of prior secretarial/administrative experience in a municipal environment preferred.

Responsibilities

• Provide executive-level administrative/secretarial support to Town officials (Town Manager, Police Chief, Fire Chief).
• Schedule meetings, manage calendars, and coordinate travel arrangements.
• Supervise, direct, and evaluate assigned staff; conduct interviews and make hiring recommendations.
• Maintain confidential files and manage department records and documentation.
• Prepare, edit, and proofread variety of documents; transcribe meetings and prepare minutes as needed.
• Coordinate with multiple departments and public, ensuring timely processing of documents and information.

Skills

Verbal aptitude

Mathematical aptitude

Functional reasoning

Situational reasoning

Human interaction

Education

High school diploma or GED

College level coursework in secretarial science, bookkeeping, and personal computer operations

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

OneDrive

Job description

Town of Jupiter is seeking an administrative/secretarial professional to support senior officials, including the Town Manager, Police Chief, and Fire Chief, in the Town Manager’s Office, Police Department, or Fire Department.

Responsibilities include document processing, meeting coordination, travel arrangements, and confidential records management while supervising assigned staff and coordinating with other departments and the public.