Confidential Executive Secretary & Public Admin Specialist

Town of South Windsor; Suffield (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Town of South Windsor seeks an experienced administrative professional to provide confidential secretarial support to the Town Manager’s Office and Town Council. The role includes composing letters, transcribing records, maintaining complex files, and coordinating data for actions by the Town Manager.

Responsibilities include drafting minutes, scheduling meetings, responding to public inquiries, and ensuring timely follow-up on directives.

Responsibilities

• Plans, organizes and executes work according to standard procedures and oral directions from the Town Manager, Assistant Town Manager, and Executive Assistant/Clerk of the Council consistent with the Town’s quality service goals and the development of cost-effective, customer-friendly service delivery.
• Independently composes letters and reports; types and transcribes confidential letters, reports, and records from dictation notes, transcription equipment, or rough notes; performs special assignments, studies and routine administrative functions as directed.
• Greets visitors; screens incoming correspondence and calls, and follows up to ensure timely response; responds to inquiries and requests from the public; attempts to resolve complaints that are not referred to division heads.
• Under direction of the Executive Assistant/Clerk of the Council, drafts minutes, resolution letters and other correspondence and reports as needed; compiles and coordinates data for action by Town Manager and schedules appointments and arranges meetings; prepares statistical and narrative reports of some complexity.

Job description

Town of South Windsor seeks an experienced administrative professional to provide confidential secretarial support to the Town Manager’s Office and Town Council. The role includes composing letters, transcribing records, maintaining complex files, and coordinating data for actions by the Town Manager.

Responsibilities include drafting minutes, scheduling meetings, responding to public inquiries, and ensuring timely follow-up on directives.