Executive Confidential Secretary to Town Manager

Town of South Windsor; South Windsor (CT); On-site; USD 50,000 - 55,000; Full time

Job summary

Town of South Windsor is seeking a confidential secretary to support the Town Manager’s Office and Town Council. The role demands discretion, strong written and oral communication, and the ability to manage complex files.

Duties include composing letters, drafting minutes and reports, coordinating data, updating records and maintaining confidential files, while ensuring timely, customer-friendly service to residents.

Qualifications

• High School Diploma and five years of office experience or equivalent.
• Thorough knowledge of office practices and procedures.
• Strong knowledge of business English, grammar, punctuation and arithmetic.
• Proficiency with standard office equipment and computer software.
• Ability to organize and communicate effectively, both written and oral.

Responsibilities

• Plan, organize and execute work per procedures for Town Manager and Council.
• Compose letters and reports; transcribe confidential documents.
• Greet visitors and respond to inquiries from the public.
• Draft minutes, resolutions, and correspondence as needed.
• Coordinate data for action by Town Manager and schedule meetings.
• Maintain confidential records and assist in bookkeeping functions.
• Update board and commission webpages and open positions.
• Provide backup support for Town Council meetings.

Skills

Office administration

Written communication

Oral communication

Confidentiality

Organization

Transcription

Education

High School Diploma

Tools

Microsoft Office

Job description

Town of South Windsor is seeking a confidential secretary to support the Town Manager’s Office and Town Council. The role demands discretion, strong written and oral communication, and the ability to manage complex files.

Duties include composing letters, drafting minutes and reports, coordinating data, updating records and maintaining confidential files, while ensuring timely, customer-friendly service to residents.