Attendance & Scheduling Administrative Secretary

Allentown City School District; Allentown (Lehigh County); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Reimbursement

Tuition Reimbursement

Personal and Sick time

PSERS Retirement Fund

Job summary

Allentown City School District seeks an experienced administrative assistant to support daily operations and communications for the supervisor. You will route mail, maintain records, schedule appointments, and coordinate travel as needed.

The role requires accuracy, discretion, and proficiency with Microsoft Office; familiarity with school district procedures is a plus. The district emphasizes staff collaboration and community engagement.

Qualifications

• Two to three years of related experience and/or training.
• Ability to maintain confidentiality of human resources information in written, oral, and electronic format.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to perform basic arithmetic and use numbers accurately.
• Ability to follow written, oral, or diagrammatic instructions.
• Ability to access the Internet to research documents and procedures from other districts.
• Proficiency in Microsoft Office suite (Excel and Word).
• Consistent record of satisfactory work performance.
• Criminal/child abuse clearances as required by acts 34, 114, and 151.
• Ability to perform essential duties; reasonable accommodations may be provided.

Responsibilities

• Reads and routes incoming mail and attaches files to supervisor correspondence.
• Maintains accurate records and organizes files for the supervisor.
• Answers and screens telephone calls; arranges conference calls.
• Coordinates supervisor's schedule and makes appointments.
• Greet visitors and direct them to appropriate areas or persons.
• Prepares travel schedules, agendas, and minutes for meetings.
• Maintains supervisor's budget and documentation for meetings.

Skills

Administrative experience

Confidentiality

Reading comprehension

Basic math skills

Instruction following

Internet research

Criminal/child abuse clearances

Tools

Microsoft Office (Excel/Word)

Job description

Allentown City School District seeks an experienced administrative assistant to support daily operations and communications for the supervisor. You will route mail, maintain records, schedule appointments, and coordinate travel as needed.

The role requires accuracy, discretion, and proficiency with Microsoft Office; familiarity with school district procedures is a plus. The district emphasizes staff collaboration and community engagement.