Senior Executive Administrative Assistant

Allentown School District; Allentown (Lehigh County); On-site; USD 60,000 - 80,000; Full time

Job summary

Allentown School District is seeking a Senior Executive Administrative Assistant to provide high-level confidential support to the Superintendent, manage the district's strategic communications, and coordinate board-level activities. The role requires handling sensitive information with discretion and managing multiple priorities across district initiatives.

The ideal candidate has a bachelor's degree (preferred), 3–5 years of related experience, and proficiency with spreadsheet and word

Qualifications

• Bachelor's degree preferred.
• Three to five years related experience and/or training.
• Ability to read and comprehend complex instructions, correspondence, and memos; ability to write correspondence.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• Knowledge of spreadsheet and word processing software.

Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Coordinate district-wide projects and ensure governance policy compliance.
• Serve as liaison between Superintendent and internal/external stakeholders.
• Maintain accurate records related to the superintendent's progress toward board goals.
• Composes and types routine correspondence.
• Organize and maintain file system and records for the superintendent.
• Answer and screen supervisor calls; arrange conference calls.
• Greet scheduled visitors and direct them accordingly.
• Perform secretarial duties as assigned by the superintendent.
• Coordinate meetings; prepare agendas; reserve facilities; record and transcribe minutes.

Skills

Reading comprehension

Writing correspondence

Internet research

Spreadsheet software

Word processing software

Confidential records handling

Education

Bachelor's degree preferred

Tools

Spreadsheet software

Word processing software

Job description

Position Type:
Secretarial/Confidential Clerical

Date Posted:
6/30/2026

Location:
Administration Center - Allentown, PA

Bachelor's degree preferred

Three to five years related experience and/or training.

Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.

Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.

To perform this job successfully, an individual should have knowledge of spreadsheet software, and word processing software.

Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Such additional or alternatives to the above qualifications as the board or superintendents may determine appropriate and acceptable.

Manage Superintendent's calendar, travel, and meeting logistics.

Prepare and distribute Board meeting materials and confidential reports.

Coordinate district-wide projects and ensure compliance with governance policies.

Serve as liaison between Superintendent and internal/external stakeholders.

Assists in maintaining accurate records related to the superintendent's progress toward achieving board identified goals.

Composes and types routine correspondence.

Organizes and maintains file system, and files correspondence and other records for the superintendent.

Answers and screens supervisor telephone calls, and arranges conference calls.

Greets scheduled visitors and conducts them to appropriate areas or persons.

Performs secretarial duties and responsibilities as assigned by the superintendent.

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

Makes copies of correspondence or other printed materials.

Prepares outgoing mail and correspondence, including e-mail and faxes.

Orders and maintains supplies, and arranges for equipment maintenance.

Maintains supervisor's budget.

Prepares reports for the superintendent.

Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.

Handle highly sensitive information with utmost confidentiality.

Sr. Executive Assistant JD.pdf

Senior Executive Administrative Assistant

Salary range: $60,000- $80,000

Qualifications

• Bachelor's degree preferred
• Three to five years related experience and/or training.
• Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.
• Ability to access the Internet and collect research on methods and samples of procedures and documents in other districts or organizations.
• To perform this job successfully, an individual should have knowledge of spreadsheet software, and word processing software.
• Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Such additional or alternatives to the above qualifications as the board or superintendents may determine appropriate and acceptable.

Summary

The Senior Executive Assistant for the Superintendent provides high-level confidential administrative support to the Superintendent, handling district-wide strategic initiatives, Board communications, and sensitive matters requiring discretion and judgment.

Essential Duties and Responsibilities

• Manage Superintendent's calendar, travel, and meeting logistics.
• Prepare and distribute Board meeting materials and confidential reports.
• Coordinate district-wide projects and ensure compliance with governance policies.
• Serve as liaison between Superintendent and internal/external stakeholders.
• Assists in maintaining accurate records related to the superintendent's progress toward achieving board identified goals.
• Composes and types routine correspondence.
• Organizes and maintains file system, and files correspondence and other records for the superintendent.
• Answers and screens supervisor telephone calls, and arranges conference calls.
• Greets scheduled visitors and conducts them to appropriate areas or persons.
• Performs secretarial duties and responsibilities as assigned by the superintendent.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Maintains supervisor's budget.
• Prepares reports for the superintendent.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.
• Handle highly sensitive information with utmost confidentiality.