Senior Executive Assistant to the School Chair

Georgia Institute of Technology; Seattle (WA); On-site; USD 72,000 - 78,000; Full time

Job summary

Georgia Institute of Technology in Atlanta, GA seeks an Executive Assistant to support the School Chair and Associate Chairs. You will manage complex calendars, draft communications, organize meetings, travel, and prepare reports with confidentiality and professionalism.

You will coordinate multi-party scheduling, assist with Faculty evaluations, and support day-to-day operations in a dynamic academic environment, emphasizing discretion, efficiency, and outstanding service to leadership and

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Six to eight years of job-related experience.
• Master's Degree preferred.
• Three+ years supporting executive leaders.
• Strong written and verbal communication skills.

Responsibilities

• Manage the daily activities of the Leader/Executive, including full calendar management and preparation of documentation for appointments and events.
• Provide advice and recommendations to senior leadership and management on policies and initiatives.
• Develop agenda and plan and coordinate meetings, conferences, and events.
• Track assignments, budget, and tasks for senior staff and report status on major initiatives.
• Submit spend authority requests and expense reimbursements; coordinate travel schedules and itineraries; process invoices.
• Serve as primary point of contact for visitors/callers and manage confidential files.
• Maintain office filing system and procure supplies as needed.
• Perform other related duties as assigned.

Skills

Executive administration

Time management

Problem solving

Communication

Customer service

Education

Bachelor's Degree

Master's Degree

Tools

Copilot/AI tools

Job description

Georgia Institute of Technology in Atlanta, GA seeks an Executive Assistant to support the School Chair and Associate Chairs. You will manage complex calendars, draft communications, organize meetings, travel, and prepare reports with confidentiality and professionalism.

You will coordinate multi-party scheduling, assist with Faculty evaluations, and support day-to-day operations in a dynamic academic environment, emphasizing discretion, efficiency, and outstanding service to leadership and