Executive Assistant to Chair, Civil & Environmental Eng

Georgia Institute of Technology; Atlanta (GA); On-site; USD 72,000 - 78,000; Full time

Job summary

Georgia Institute of Technology in Atlanta, GA, is seeking an Executive Assistant to provide high-level administrative support to the School Chair and Associate Chairs. The role includes calendar management, travel planning, and preparation of reports, minutes, and correspondence.

Responsibilities include coordinating complex scheduling, supporting faculty evaluations, organizing candidate visits, and handling confidential information with discretion in a fast-paced academic environment.

Qualifications

• Bachelor's Degree or an equivalent combination of education and experience.
• Six to eight years of job-related experience.
• Master's Degree is preferred.
• Three or more years of progressively responsible experience assisting executive-level leaders.
• Strong written and verbal communication skills with the ability to interact professionally with senior leadership, faculty, advisory board members, sponsors, alumni, and external partners.

Responsibilities

• Coordinate complex multi-party scheduling (faculty meetings, leadership meetings, donor meetings, etc.), using Copilot/AI tools to draft first versions of routine communications, announcements, letter templates, etc. before routing to the School Chair.
• Coordinate the annual Faculty evaluation cycle by collecting the necessary materials, organizing files on a shared drive, schedule evaluation conference meetings, etc.
• Organize faculty candidate visits, which include setting up the itinerary, travel & lodging accommodations, meal reservations, room bookings, AV setup, and other day-of logistics.
• Support the administrative tasks for the Associate Chairs

Skills

Executive office administration

Time management

Problem resolution

Customer service

Communication

Education

Bachelor's Degree

Tools

Copilot/AI tools

Job description

Georgia Institute of Technology in Atlanta, GA, is seeking an Executive Assistant to provide high-level administrative support to the School Chair and Associate Chairs. The role includes calendar management, travel planning, and preparation of reports, minutes, and correspondence.

Responsibilities include coordinating complex scheduling, supporting faculty evaluations, organizing candidate visits, and handling confidential information with discretion in a fast-paced academic environment.