Senior Executive Administrative Specialist

Georgia Institute of Technology; Atlanta (GA); Sur place; USD 60 000 - 90 000; Plein temps

Résumé du poste

Georgia Tech in Atlanta seeks an experienced executive-level administrator to support an Institute executive, coordinating correspondence, reports, meetings, and records while fostering relationships with stakeholders across campus.

The role requires calendar management, travel arrangements, document control, event planning, budget oversight, and HR-related coordination. It is an onsite position focusing on professional, confidential support and process improvement for the office.

Qualifications

• Educational Requirements: High school diploma, GED Certificate or Vocational School Diploma
• Other Required Qualifications: License in the State of Georgia as a registered dental hygienist (RDH); CPR certification Position requires standing 4-8 hours per day and ability to lift up to 25 lbs.
• Required Experience: Six to eight years of job related experience

Responsabilités

• Job Duty 1 - Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements.
• Job Duty 2 - Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research.
• Job Duty 3 - Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors.
• Job Duty 4 - Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents.
• Job Duty 5 - Responsible for event planning and coordination for the office.
• Job Duty 6 - May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.).
• Job Duty 7 - Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in unit administrative support group.
• Job Duty 8 - Provide project coordination and support for special initiatives of the office.
• Job Duty 9 - Perform other duties as assigned

Connaissances

Executive support

Calendar management

Travel coordination

Budget monitoring

HR coordination

Event planning

Document management

Formation

High school diploma / GED / vocational diploma

Description du poste

Georgia Tech in Atlanta seeks an experienced executive-level administrator to support an Institute executive, coordinating correspondence, reports, meetings, and records while fostering relationships with stakeholders across campus.

The role requires calendar management, travel arrangements, document control, event planning, budget oversight, and HR-related coordination. It is an onsite position focusing on professional, confidential support and process improvement for the office.