Senior Executive Assistant to the President

Helpware Inc; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

Helpware Inc. is seeking an Executive Administrative Assistant to provide high-level, confidential support to the President. The role requires a proactive, detail-oriented professional with at least five years of executive-level experience and the ability to anticipate needs with minimal oversight.

Strong written communication and cross-time-zone calendar coordination are essential. Ideal candidates reside within a 45-minute commute of Wilson, NC, and are proficient with Outlook and Google

Qualifications

• Minimum 5 years of executive-level administrative experience.
• Residence within a 45-minute commute of Wilson, NC.
• Strong written and verbal communication in an executive voice.
• Proven ability to manage complex calendars and travel logistics.
• Experience reconciling expenses and preparing expense reports.
• High level of discretion and professionalism with confidential information.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Inbox management: triage and draft responses for the President.
• Calendar end-to-end management across multiple time zones.
• Coordinate domestic and international travel and visas; prepare itineraries.
• Reconcile statements and submit accurate expense reports.
• Attend meetings, take notes, and deliver action-item summaries.
• Draft and proofread confidential correspondence.
• Provide general administrative support for ad hoc projects.

Skills

Executive support

Written communication

Discretion

Calendar management

Travel logistics

Outlook proficiency

Google Workspace

Autonomy

Tools

Microsoft Office

Outlook

Job description

Helpware Inc. is seeking an Executive Administrative Assistant to provide high-level, confidential support to the President. The role requires a proactive, detail-oriented professional with at least five years of executive-level experience and the ability to anticipate needs with minimal oversight.

Strong written communication and cross-time-zone calendar coordination are essential. Ideal candidates reside within a 45-minute commute of Wilson, NC, and are proficient with Outlook and Google