Senior Executive Assistant to the General Manager

TriMet; Portland (OR); On-site; USD 54,000 - 80,000; Full time

Job summary

TriMet in Portland, OR seeks an Executive Assistant to provide high-level administrative support to the General Manager and executive team. The role involves managing calendars, coordinating meetings, preparing correspondence, and tracking action items with discretion.

You will coordinate travel, handle confidential information, interact with public offices, and assist with budget monitoring and reporting. This on-site position requires a Bachelor's degree and multiple years of relevant

Qualifications

• Bachelor's degree required; Business or Public Administration preferred.
• Four+ years of progressively responsible executive administrative experience required.
• Experience in organizations with union and non-union employees preferred.

Responsibilities

• Provides administrative support for General Manager, managing calendars and coordinating meetings and travel.
• Interfaces with high level internal and external contacts, prepares sensitive correspondence with discretion.
• Serves on committees, distributes meeting minutes, agendas, and materials for various groups.
• Prepares reports, presentations, and data analyses; develops charts and schedules from rough copy.
• Maintains budgets, reviews invoices, and uses Oracle for data and monthly monitoring.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Education

Bachelor's Degree in Business

Bachelor's Degree in Public Administration

Tools

Oracle System

Job description

TriMet in Portland, OR seeks an Executive Assistant to provide high-level administrative support to the General Manager and executive team. The role involves managing calendars, coordinating meetings, preparing correspondence, and tracking action items with discretion.

You will coordinate travel, handle confidential information, interact with public offices, and assist with budget monitoring and reporting. This on-site position requires a Bachelor's degree and multiple years of relevant