Strategic Executive Assistant to the General Manager

TriMet - Oregon; Portland (OR); On-site; USD 54,000 - 80,000; Full time

Job summary

TriMet is seeking an Executive Assistant to provide high-level administrative support to the General Manager and executive team, handling confidential matters and coordinating complex calendars, meetings, and travel. The role interfaces with public stakeholders and maintains public records.

The ideal candidate holds a Bachelor’s degree with at least four years in progressive executive administration, including experience with unions, budget oversight, and policy communications.

Qualifications

• High-level executive administrative support experience.
• Strong calendaring and meeting coordination.
• Discretion handling confidential information.
• Public affairs liaison and records management.

Responsibilities

• Manage GM calendar and strategic calendar; coordinate on-site and off-site meetings.
• Prepare correspondence, letters, reports, and agendas; compile materials and data as needed.
• Coordinate travel for the GM, including authorizations and expense reports; ensure protocol for sensitive meetings.
• Maintain extensive confidential electronic filing systems and assist with budget monitoring.

Education

Bachelor's Degree

Public Administration preferred

Job description

TriMet is seeking an Executive Assistant to provide high-level administrative support to the General Manager and executive team, handling confidential matters and coordinating complex calendars, meetings, and travel. The role interfaces with public stakeholders and maintains public records.

The ideal candidate holds a Bachelor’s degree with at least four years in progressive executive administration, including experience with unions, budget oversight, and policy communications.